SSMU Committees

SSMU Committees

SSMU Committees are governed by the Committee Terms of Reference. These terms outline the mandate, membership, and processes of each committee.

Committees of the Legislative Council

 

Accessibility Committee

The Accessibility Committee will confront historical and ongoing inaccessibility and ableism on campus through active engagement and public education, in a manner consistent with the Society’s relevant policies.

 

Chair

Accessibility Commissioner: accessibility@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Accessibility Committee, please contact the Accessibility Commissioner for vacancies and applications!

Membership

a. the Accessibility Commissioner (Committee Chair, non-voting);
b. the Vice-President (Student Life) (non-voting);
c. the Vice-President (University Affairs) (non-voting);
d. two (2) Councillors; and
e. no fewer than five (5) Members at Large, selected through an application process
conducted by the Accessibility Commissioner.

Meeting Frequency
★★★
Affordable Student Housing Committee

The Affordable Student Housing Committee shall explore avenues for securing and promoting affordable student housing, as well as advising developers regarding students’ priorities in housing, as well as advising developers regarding students’ priorities in housing arrangements
and design.

 

Chair

Community Affairs Commissioner: commaffairs@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Affordable Student Housing Committee, please contact the Community Affairs Commissioner for vacancies and applications!

Membership

a. the Community Affairs Commissioner (Chair);
b. the Vice-President (External Affairs) (non-voting);
c. two (2) Councillors;
d. two (2) Members-at-Large;
e. a representative from the Inter-Residence Council;
f. an off-campus representative from COMunity;
g. a representative from ECOLE;
h. a Member from the School of Urban Planning;
i. a Member from the Urban Studies program; and
j. the Vice-President (Finance).

Meeting Frequency
★★★
Black Affairs Committee

The Black Affairs Committee will confront historical and ongoing inequities at the University through institutional advocacy on governance and policy, and active engagement and public education, in a manner consistent with the Society’s relevant policies.

 

Chair

Black Affairs Commissioner: blackaffairs@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Black Affairs Committee, please contact the Black Affairs Commissioner for vacancies and applications!

Membership

a. the Black Affairs Commissioner (Committee Chair, non-voting);
b. the Vice-President (External Affairs, non-voting);
c. the Vice-President (University Affairs, non-voting);
d. one (1) Councillor;
e. at least one (1) representative from every interested Black student group, as determined by the Black Affairs Commissioner; and
f. six (6) Members-at-Large.

Meeting Frequency
★★★
Clubs Committee

The primary responsibility of the Clubs Committee shall be the review and approval of Interim Club Status applications, Full Club Status applications, and Club constitutional amendments in accordance with the Internal Regulations of Student Groups.

 

Chair

Club Administrative Coordinator: clubadmin@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Clubs Committee, please contact the Club Administrative Coordinator for vacancies and applications!

Membership

a. the Club Administrative Coordinator (Chair, non-voting);
b. the Vice-President (Student Life);
c. the Vice-President (Finance);
d. two (2) Clubs Representatives to the Legislative Council;
e. one (1) Councillor representing the First Year Council;
f. one (1) representative from the executives of the Society’s Clubs and Services;
g. one (1) Member at Large; and
h. Up to two (2) additional Councillors.

Meeting Frequency
★★★★
Community Engagement Committee

The Community Engagement Committee shall be responsible for leveraging SSMU’s links with local community organizations to plan event series and connect McGill students when possible.

 

Chair

Community Engagement Commissioner: commengagement@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Community Engagement Committee, please contact the Community Engagement Commissioner for vacancies and applications!

Membership

a. the Community Engagement Commissioner (Committee Chair);
b. the Vice-President (External Affairs);
c. the Community Affairs Commissioner;
d. a representative from the Inter-Residence Council;
e. two (2) Councillors;
f. one (1) representative from each undergraduate community engagement student
group or committee; and
g. four (4) Members at Large.

Meeting Frequency
★★★
Environment Committee

The Environment Committee shall serve as a representative body for all environmental groups at the University, whether or not they are directly affiliated with the Society.

 

Chair

Sustainability Commissioners: sustainability@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Environment Committee, please contact the Sustainability Commissioner for vacancies and applications!

Membership

a. the Sustainability Commissioner(s) (Committee Chairs);
b. the SSMU President;
c. one (1) Councillor;
d. a minimum of five (5) Members at Large; and
e. one (1) representative from each environmental undergraduate student group, as determined by the Sustainability Commissioner(s).

Meeting Frequency
★★★★
Equity Committee

The Equity Committee shall confront historical and ongoing inequities at the University through active engagement and public education, in a manner consistent with the Society’s relevant policies.

 

Chair

Equity Commissioners: equity@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Equity Committee, please contact the Equity Commissioner for vacancies and applications!

Membership

a. the Equity Commissioners (Committee Co-Chairs);
b. the Vice-President (University Affairs);
c. one (1) Councillor; and
d. five (5) to eight (8) Members at Large, selected through an application process conducted by the Equity Commissioners.

Meeting Frequency
★★
Comité des affaires francophones

Le Comité des affaires francophones servira de milieu d’échange pour réunir les membres représentants de tous les groupes et associations francophones destinés à la communauté étudiante de premier cycle. Il favorisera une meilleure communication et une collaboration plus étroite entre ces groupes afin d’harmoniser leur travail et d’éviter qu’il y ait redondance. Le comité sera également un défenseur des droits francophones et contribuera à la création d’un sentiment de communauté parmi le corps étudiant francophone.

 

Présidence

Commissaire aux affaires francophones: caf@ssmu.ca

Comment vous engager en tant que membre de l’AÉUM?

Si le comité des affaires francophones vous intéresse, veuillez contacter la commission pour savoir s’il y a des postes disponibles et pour soumettre votre candidature !

Membres

a. Commissaire aux affaires francophones (présidence, sans droit de vote);
b. Vice-présidence (Affaires internes);
c. Deux (2) membres du conseil;
d. Deux (2) membres généraux; et
e. Un (1) membre représentant de chaque groupe ou association francophone destiné à la communauté étudiante de premier cycle, tel que déterminé par la commission aux affaires francophones.

Fréquence des réunions
★★
Funding Committee

The Funding Committee shall be responsible for the disbursement of SSMU-collected fees and the SSMU Award of Distinction Fund.

 

Chair

Funding Commissioner: fundcom@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Funding Committee, please contact the Funding Commissioner for vacancies and applications!

Membership

a. the Funding Commissioner, (Chair) (non-voting);
b. the Vice-President (Finance);
c. the Vice-President (Student Life);
d. three (3) Councillors;
e. one (1) Director who is not an Officer; and
f. four (4) Members at Large.

Meeting Frequency
★★★★
Gender and Sexuality Advocacy Committee

The Gender and Sexuality Advocacy Committee will confront historical and ongoing inequities at the University through institutional advocacy in governance and policy, and active engagement and public education, in a manner consistent with the Society’s relevant policies.

 

Chair

Gender and Sexuality Commissioner: gsc@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Gender and Sexuality Advocacy Committee, please contact the Gender and Sexuality Commissioner for vacancies and applications!

Membership

a. the Gender and Sexuality Commissioner (Committee Chair, non-voting);
b. the Vice-President (External Affairs, non-voting);
c. the Vice-President (University Affairs, non-voting);
d. one (1) Legislative Councillor;
e. at least one (1) representative from every interested Queer student group, as determined by the Gender and Sexuality Commissioner; and
f. no fewer than three (3) Members-at-Large.

Meeting Frequency
★★★
Indigenous Affairs Committee

The Indigenous Affairs Committee will be primarily responsible for increasing visibility and advocating for increased representation and services for Indigenous Students. This Committee will create a safe environment for Indigenous students to voice their ideas and concerns about both the Society and the University.

 

Chair

Indigenous Affairs Commissioner: iac@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Indigenous Affairs Committee, please contact the Indigenous Affairs Commissioner for vacancies and applications!

Membership

a. the Indigenous Affairs Commissioner (Committee Chair, if applicable);
b. the Vice-President (External);
c. the Vice-President (University Affairs) (non-voting);
d. one (1) Councillor;
e. reserving membership for at least one (1) representative from each relevant Indigenous student group, as determined by Indigenous Affairs Commissioner (External); and
f. six (6) Members at Large.

Meeting Frequency
★★★
Library Improvement Fund Committee

The Library Improvement Fund Committee shall be responsible for the allocation of the
Library Improvement Fund. It shall operate and be governed by the Internal Regulations of
Representation and Advocacy.

 

Chair

Library Improvement Fund Commissioner: lifc@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Library Improvement Fund Committee, please contact the Library Improvement Fund Commissioner for vacancies and applications!

Membership

a. the Library Improvement Fund Commissioner (Committee Chair);
b. the Vice-President (University Affairs);
c. the other Society Representative to the Senate Committee on Libraries;
d. at least four (4) Members at Large; and
e. one (1) Councillor.

Meeting Frequency
★★
Mental Health Committee

The Mental Health Committee shall serve as a representative body for all mental health
advocacy, events, and policy that are affiliated with the Society.

 

Chair

Mental Health Commissioner(s): mentalhealth@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Mental Health Committee, please contact the Mental Health Commissioner for vacancies and applications!

Membership

a. the Mental Health Commissioner(s) (Committee Chair(s));
b. the Vice-President (Student Life);
c. two (2) Councillors;
d. four (4) representative from each relevant student-run mental health initiative (selected from applicants representing the Peer Support Centre, Nightline, and the Sexual Assault Centre of the McGill Students’ Society), as determined by the Vice-President (Student Life); and
e. six (6) Members at Large.

Meeting Frequency
★★★
Services Committee

The Services Committee shall serve as a consultative body for the improvement of Policies
related to the Society’s Services. In addition, the Services Committee shall serve as a forum for
the Society’s Services to discuss ongoing projects and collaborate with each other.

 

Chair

Services Representative: servicesrep@ssmu.ca

Membership

a. the Services Representative (Committee Chair, non-voting);
b. the Vice-President (Student Life) (non-voting);
c. Services Administrative Assistant (non-voting); and
d. one (1) Executive Member of each Service.

Meeting Frequency
★★
Services Review Committee

The Services Review Committee shall review every Service once every school year to ensure
that they meet the definition and mandatory characteristics of a Service as set out in the
Internal Regulations of Student Groups and to ensure that they continue to meet the needs of
Students.

 

Chair

Vice-President (Student Life): studentlife@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Services Committee, please contact the Vice-President (Student Life) for vacancies and applications!

Membership

a. the Vice-President (Student Life);
b. the Service Administrative Assistant;
c. the Vice-President (Finance);
d. the Services Representative to the Legislative Council;
e. two (2) Councillors; and
f. two (2) Members at Large.

Meeting Frequency
★★★
Steering Committee

The Steering Committee shall be responsible for all matters relating to the operation and
management of business at the Legislative Council.

 

Chair

Speaker: speaker@ssmu.ca

Membership

a. the Speaker (Committee Chair, non-voting);
b. the Speaker On-Call (non-voting);
c. the Parliamentarian (non-voting);
d. the President; and
e. four (4) Councillors.

Meeting Frequency
Students’ Society Programming Network (SSPN)

The Students’ Society Programming Network (SSPN) shall serve as the principal advisory committee for the Vice-President (Internal Affairs) on the organization and execution of all Society events.

 

Chair

Vice-President (Internal Affairs): internal@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Students’ Society Programming Network, please contact the Vice-President (Internal Affairs) for vacancies and applications!

Membership

a. the Vice-President (Internal Affairs) (Chair);
b. the Internal Logistics Coordinator (Vice-Chair);
c. two (2) Councillors; and
d. nine (9) to eleven (11) Members at Large.

Meeting Frequency
★★★★

Committees of the Board of Directors

 

Accountability Committee

The Accountability Committee shall hold Officers, Senators, Directors and Councillors accountable to their obligations and responsibilities under the Constitution, Internal Regulations, Policies, and formal mandates.

 

Co-chairs

Speaker: speaker@ssmu.ca and Parliamentarian: parliamentarian@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Accountability Committee, please contact the Speaker and Parliamentarian for vacancies and applications!

Membership

a. the Speaker (Committee Co-Chair, non-voting);
b. the Parliamentarian (Committee Co-Chair, non-voting);
c. the University Affairs Secretary General (non-voting);
d. the Speaker on Call (non-voting);
e. two (2) Directors, who may not be Councillors; and
f. five (5) Members at Large, who may not be Councillors or Directors.

Meeting Frequency
★★★
Finance Committee

The Finance Committee shall assist the Vice-President (Finance) with the budget revisions. In particular, this committee will review the budgets for programming activities and executive portfolios.

 

Chair

Finance Commissioner: fincom@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Finance Committee, please contact the Finance Commissioner for vacancies and applications!

Membership

a. the Finance Commissioner (Chair);
b. the Vice-President (Finance);
c. two (2) Directors;
d. four (4) Councillors; and
e. three (3) Members at Large.

Meeting Frequency
★★
Gendered and Sexual Violence Policy Committee

The primary responsibility of the GSVP Committee shall be to review investigations of the Anti-Violence Coordinators (AVCs) or third-party investigators as per the Gendered and Sexual Violence Policy, and to determine appropriate sanctions when complaints are found to be substantiated.

 

Chair

Anti-Violence Coordinator(s): avc@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Gender and Sexual Violence Policy Committee, please contact the Anti-Violence Coordinators for vacancies and applications!

Membership

a. two (2) members from the Board of Directors, who are not SSMU Executives, who will be selected by the Board of Directors;
b. two (2) representatives who are employees at SACOMSS, who will be selected by the SACOMSS membership; and
c. two (2) student members-at-large from the SSMU community, who will be selected by the AVCs as a result of the open application process begun prior to the Fall General Assembly.

Meeting Frequency
★★★
Governance Reform Committee

The Governance Reform Committee shall review the Society’s governance bodies, systems and
structures with a view to making them reflective of SSMU’s Mission.

 

Co-chairs

Policy and Advocacy Coordinator: pac@ssmu.ca and Vice-President (Internal Affairs): internal@ssmu.ca

Membership

a. Policy and Advocacy Coordinator (co-chair, non-voting);
b. Vice-President (Internal Affairs) (co-chair, non-voting)
c. two (2 members of the Executive Committee, as selected by the Executive Committee;
d. two (2) members of the Legislative Council, as selected by the Legislative Council;
e. two (2) members of the Board of Directors, as selected by the Board of Directors; and
f. additional members can be consulted as needed and would likely include: Equity Commissioners, Indigenous Affairs Commissioner, Sustainability Commissioners, Mental Health Commissioner, and other staff and committee members as needed.

Meeting Frequency
★★
Health and Dental Review Committee

The Health and Dental Review Committee shall review the Health and Dental Plan and propose options for improvements to the plan.

 

Co-chairs

Vice-President (Finance): finance@ssmu.ca and President president@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Health and Dental Review Committee, please contact the Vice-President (Finance) and President for vacancies and applications!

Membership

a. the Vice-President (Finance, Co-Chair);
b. the President (Co-Chair);
c. two (2) Directors;
d. the Medicine representative of Legislative Council;
e. the Dentistry representative of Legislative Council;
f. the Nursing representative of Legislative Council;
g. the Physical and Occupational Therapy Representative of Legislative Council;
h. three (3) Members at Large; and
i. the Mental Health Commissioner.

Meeting Frequency
★★
Human Resources (HR) Committee

The Human Resources Committee shall hold Supervisors accountable to their obligations and
responsibilities under the Constitution, Internal Regulations, Policies, Contracts, and formal mandates.

 

Chair

Human Resources Director: hr@ssmu.ca

Membership

a. Human Resources Director (Committee Chair, non-voting except in case of tie);
b. Human Resources Manager (non-voting);
c. three (3) Directors, who are not Executives; and
d. one (1) Equity Commissioner.

Meeting Frequency
★★★
Nominating Committee

The Nominating Committee shall work to ensure that positions on the Board of Directors and the Judicial Board are adequately filled during the academic year.

 

Chair

Parliamentarian: parliamentarian@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the Nominating Committee, please contact the Parliamentarian for vacancies and applications!

Membership

a. the Parliamentarian (Committee Chair, non-voting);
b. one (1) Equity Commissioner (non-voting), chosen at the beginning of each hiring cycle;
c. three (3) Directors; and
d. four (4) Members at Large.

Meeting Frequency
Students Society at McGill for Maintaining Operations and Strategic Advancement (SSAMMOSA) Committee

The SSAMMOSA Committee shall be responsible for acting as an implementation &
accountability committee to ensure that the goals of the SSMU Master Plan are met and
updated on a yearly basis.

 

Co-chairs

President: president@ssmu.ca and General Manager: gm@ssmu.ca

How to get involved as a SSMU Member?

If you are interested in serving on the SSAMMOSA Committee, please contact the President and General Manager for vacancies and applications!

Membership

a. SSMU President (Co-Chair, non-voting);
b. General Manager (Co-Chair, non-voting);
c. Vice-President (Finance);
d. one (1) additional SSMU Executive, as determined by the Executive Committee;
e. one (1) Director, who is not an officer, as determined by the Board of Directors;
f. two (2) additional SSMU Full-Time Staff;
i. Representation from the Accounting Department and Operations Department Recommended;
g. three (3) Councillors;
h. one (1) Faculty representative;
i. one (1) Non-Faculty representative;
j. one (1) additional Councillor, as determined by the Legislative Council;
k. two (2) SSMU Clubs Representative;
l. one (1) SSMU Services Representative;
m. three (3) Members-at-Large; and
n. one (1) member of the Senate Caucus.

Meeting Frequency
★★

 

Committee Meeting Frequency

 

Meeting Frequency
Committees

As needed

  • Students Society at McGill for Maintaining Operationsand Strategic Advancement Committee (SSAMMOSA)
  • Nominating Committee
  • Steering Committee
★★

Monthly

  • Affordable Student Housing Committee
  • Equity Committee
  • Library Improvement Fund Committee
  • Finance Committee
  • Health and Dental Review Committee
  • Governance Reform Committee
  • Services Committee
★★★

Biweekly

  • Accessibility Committee
  • Black Affairs Committee
  • Community Engagement Committee
  • Funding Committee
  • Gender and Sexuality Advocacy Committee
  • Indigenous Affairs Committee
  • Mental Health Committee
  • Human Resources (HR) Committee
  • Services Review Committee
  • Accountability Committee
  • Gendered and Sexual Violence Policy (GSVP) Committee
★★★★

Weekly

  • Clubs Committee
  • Environment Committee
  • Students’ Society Programming Network (SSPN)
  • Funding Committee