Constitution, Internal Regulations, and Policies

Constitution, Internal Regulations, and Policies

The SSMU is governed by its Constitution, Internal Regulations, and Policies. If you have suggestions or ideas, please contact the SSMU President or your Councillor.

Please note that Internal Regulations, the Policy Book and the Plan Book are living documents that are often revised. The SSMU endeavours to provide accurate and up-to-date versions of these documents as soon as they become available. If you have an urgent concern related to the Constitution or Internal Regulations, please contact the SSMU President, the Speaker, and/or the General Manager.

 

Letters Patent

This is the official Letters Patent.
 

Constitution

SSMU Constitution of the Students’ Society of McGill University (amended November 10, 2017).

The SSMU Constitution is a document that deals with all of the most fundamental elements of the Society. It also serves as SSMU’s legal “By-law” for the Quebec government in relation to SSMU’s status as a non-profit corporation (it is for this reason that we recently changed our By-laws to be known as Internal Regulations, per our legal counsel, as our Constitution is essentially our ‘By-law’ in the eyes of the Quebec government).

The Constitution outlines the SSMU’s role in providing service, leadership, and representation to McGill’s downtown undergraduates, the basic outline of the seven Executive positions, basic electoral processes, and various disciplinary processes. The Constitution can only be altered by Referendum.

 

Internal Regulations

Internal Regulations – Governance (amended on September 10, 2019)
Internal Regulations of Student Groups (amended on March 14, 2019)
Internal Regulations – Representation and Advocacy (amended on March 28, 2019)
Internal Regulations – Finances (amended on November 14, 2019)
Internal Regulations – Elections and Referenda (amended on February 13, 2020)

After the Constitution, the Internal Regulations of SSMU are the highest level of regulation that exists within SSMU. The Constitution sets out broad principles through which the Society functions, and creates and defines the main organs of SSMU governance. Whereas general principles are included in the Constitution, the Internal Regulations create frameworks for their application.

Internal Regulations can be changed by Council or General Assembly.

 

SSMU Policy and Plan Book

The Policy and Plan Book can be accessed here (amended December 2, 2019).

SSMU Policies and SSMU Plans can be changed by Council or General Assembly.

Policy Adoption Date Expiry Date
A. Accessibility Policy

April 7, 2016

(Legislative Council)

January 1, 2021
B. Against Unpaid Internships Policy March 9, 2017
(Legislative Council)
January 1, 2022
C. Climate Change Policy October 15, 2016
(Legislative Council)
May 1, 2020
D. Clubs and Services As SSMU’s Highest Priority Policy September 27, 2018
(Legislative Council)
Adopted: April 4, 2019
January 1, 2024
E. Conflict of Interest Policy February 21, 2019
(Legislative Council)
May 1, 2023
F. Council Transparency Policy October 18, 2018
(Legislative Council)
May 1, 2023
G. Effective Committees Policy February 07, 2019
(Legislative Council)
January 1, 2023
H. Equity Policy April 5, 2018
(Legislative Council)
Amended: April 11, 2013
Amended: April 9, 2015
Amended: April 7, 2016
Amended: March 23, 2017
January 1, 2023
I. Free Menstrual Hygiene products Policy October 26, 2016
(Legislative Council)
October 20, 2021
J. Gendered and Sexual Violence Policy October 11, 2018
(Legislative Council)
May 1, 2023
K. Global Access to Medicines Policy December 1, 2016
(Legislative Council)
May 1, 2021
L. Human Resources Policy April 7, 2016
(Legislative Council)
January 1, 2021
M. Implementation of a Fall Reading Break Policy March 21, 2018
(Referendum)
January 1, 2023
N. Indigenous Solidarity Policy March 31, 2016
(Legislative Council)
Amended: March 9, 2017
January 1, 2021
O. Smoking on Campus Policy April 7, 2016
(Legislative Council)
January 1, 2021
P. Support for Family Care Policy October 15, 2016
(Legislative Council)
Amended: March 31, 2016
Amended: February 7, 2019
January 1, 2021
Q. Sustainability Policy April 5, 2018
(Legislative Council)
Adopted: April 11, 2013
January 1, 2023
R. VP Internal Intoxication and V.I.P Culture at SSMU Events Policy September 27, 2018
(Legislative Council)
May 1, 2023