Constitution, Internal Regulations, and Policies

Constitution, Internal Regulations, and Policies

The SSMU is governed by its Constitution, Internal Regulations, and Policies. If you have suggestions or ideas, please contact the SSMU President or your Councillor.

Please note that Internal Regulations, the Policy Book and the Plan Book are living documents that are often revised. The SSMU endeavours to provide accurate and up-to-date versions of these documents as soon as they become available. If you have an urgent concern related to the Constitution or Internal Regulations, please contact the SSMU President, the Speaker, and/or the General Manager.



SSMU Constitution of the Students’ Society of McGill University (amended November 10, 2017).

The SSMU Constitution is a document that deals with all of the most fundamental elements of the Society. It also serves as SSMU’s legal “By-law” for the Quebec government in relation to SSMU’s status as a non-profit corporation (it is for this reason that we recently changed our By-laws to be known as Internal Regulations, per our legal counsel, as our Constitution is essentially our ‘By-law’ in the eyes of the Quebec government).

The Constitution outlines the SSMU’s role in providing service, leadership, and representation to McGill’s downtown undergraduates, the basic outline of the seven Executive positions, basic electoral processes, and various disciplinary processes. The Constitution can only be altered by Referendum.


Internal Regulations

Internal Regulations-Governance 2018-11-01 (amended on Novembre 11, 2018)
Internal Regulations of Student Groups (amended on April 04, 2016)
Internal Regulations-Representation and Advocacy 2018-11-01 (amended on November 11, 2018)
Internal Regulations of Finances 2017-04-06 (amended on April 6, 2017)
Internal Regulations-Elections and Referenda 2018-11-01 (amended on November 1, 2018)

After the Constitution, the Internal Regulations of SSMU are the highest level of regulation that exists within SSMU. The Constitution sets out broad principles through which the Society functions, and creates and defines the main organs of SSMU governance. Whereas general principles are included in the Constitution, the Internal Regulations create frameworks for their application.

Internal Regulations can be changed by Council or General Assembly.

SSMU Policy and Plan Book


The most recent version of SSMU Policy and Plan Book 2018-10-18 the can be found at the previous link (amended October 18, 2018).

SSMU Policies and SSMU Plans can be changed by Council or General Assembly.


University Policies


The Vice-President (University Affairs) is in charge of, broadly defined, the SSMU’s relation with the university. This includes policy advocacy in areas covered by Senate, its committees, and advisory boards.

All the significant policies for Council that involve McGill policies and procedures shall be developed, researched, debated, and approved by Senate Caucus, then sent to Council for ratification. Council can also mandate the Senate Caucus to take a particular stance on certain issues at Senate.


External Policies


An external policy is defined as any policy that deals with a non-McGill issue. The Vice-President (External) is the chief policy officer for external policies and is ultimately responsible for their development and implementation. Policy motions for council are to be developed in consultation with the External Affairs Committee and the Executive Committee.


Council Documents


The documents for the meetings of SSMU’s Legislative Council are posted a couple of days before each meeting. You can view them on the Legislative Council page and are welcome to come and ask questions of your elected representatives.


Conflict of Interest Policy


To submit a Conflict of Interest Disclosure Form, or for other questions or concerns related to the Conflict of Interest Policy, please contact the Speaker of Council.


Letters Patent

This is the official Letters Patent.