Rules and Regulations

Rules and Regulations

Maintaining Club Status and Club Workshops

Club Audits

Communication details for upcoming audit will be sent to the club SSMU email address at least 2 weeks before the submissions deadline.

No late applications will be accepted, and late applications will result in an audit score of zero. Please submit at least a few hours before the deadline in case of any potential server issues. Note that both the Club Audit Form and your original receipts must be submitted online before the deadline in order for your Club Audit to be considered submitted.

Audit workshops are held during each semester. The workshops are mandatory and will give guidance how to complete the semesterly audit that follows the SSMU standards. The workshop may also address ongoing concerns or updates on the internal regulations, thus your previous experience with club audit does not excuse you from the workshop. SSMU Club Auditor will always be available to answer questions via email at ryoum@ssmu.ca or schedule a meeting with you.

The club audits are assessed by the SSMU Club Auditor and will be assigned an overall weighted score between 0 and 5. Failure to complete the audit form or to submit documentation such as receipts will result in a score of 0. The audit should reflect a fair representation of your club’s accounting policies, its financial state and transactions followed by thorough disclosures. In particular, the process will measure accuracy, compliance and completeness of the audit.

Your overall weighted audit scores will have the following results:

Overall weighted audit score Results
4-5 Pass
1-3 Fail

Please note that the SSMU Club Auditor may contact you for additional questions regarding your internal control, compliance, unusual transactions and/or signs of fraud. It is your responsibility to ensure that you disclose all relevant and accurate information. Failure to do so will result in appropriate sanctions.

The club audit score is also a top criterion used by the Funding Committee to allocate funds to clubs throughout the year, and so not submitting a Club Audit, or receiving a low audit score, may have a negative impact on your club’s future funding applications.
If you have any questions, please contact the Club Auditor at ryoum@ssmu.ca

Club Audit form
(Not available at this moment)