Before you proceed with your room booking, select your category:
Outdoor Equipment*: BBQ ($35/day)**, Tables ($8/table/day), Chairs ($3/chair/day), Tent ($15/day)
*Only outdoor equipment is permitted to leave the University Centre.
** BBQ: Propane tank is provided with the BBQ. Propane tanks must be returned full with receipt or empty (in this case, there will be an additional $30 fee).
This is how you book it
SSMU Community groups may book equipment to accompany their room bookings through EMS booking system. All other groups should send their requests to firstname.lastname@example.org.
Retrieving rented equipment
This is your responsibility while renting it
You are responsible for any damages that happen to the equipment during use. The necessary repairs will be invoiced to your group. If you lose an item, its replacement will be invoiced to your group as well.
Other sources of equipment on Campus
ICS McGill is another source to get your equipment. Contact ICS McGill directly for availabilities and pricing.
Offering alcohol during your event? Find out how.
No outside alcohol is allowed in the Building as per the limits of the SSMU’s alcohol license. Alcohol in the building must be supplied and served exclusively by the SSMU. All outside alcohol will be confiscated and discarded. All requests for alcohol should be submitted to the SSMU through the Alcohol Request Form. Please note that the SSMU’s alcohol license only applies to the University Centre. Thus, the SSMU cannot lease its permit to outside venues.
Things you should know about having an event with alcohol.
What we expect from you as an organizer of an event
Please communicate to your guests that underage drinking and bringing alcohol from outside to an event held at the SSMU is not tolerated. If either of these rules are broken:
The SSMU offers catering services which can be requested through the Catering Request Form.
All external catering is subject to a fee of $50-$100 used to cover costs of cleaning and garbage disposal. This includes any food that isn’t requested through the SSMU events department or through select caterers.
No cooking or food preparation is permitted in any of the rooms except designated kitchen areas. Any warmers used should be electric.
Proper food handling practices should be employed when serving food.
Throughout the year, tables are available for booking in the University Centre’s lobby and near the second-floor cafeteria. The building has a constant flow of between 1,000 to 1,400 McGill students, faculty and staff streaming in and out on any given day.
Please contact our Sponsorship Representative directly at email@example.com if you are not part of the SSMU Community and wish to book a table.