Please note that events and room bookings in the University Centre and 3501 Peel have been cancelled until further notice due to the public health measures in place. Please contact the events coordinator at eventsadmin@ssmu.ca for more information
Last update: January 4, 2022
Coronavirus Procedures
Last update: September 9, 2021
Safety on our campus is a shared responsibility. Each of us has a role to play in maintaining a safe work and learning environment. By following safety measures and doing our part, we can minimize the potential for exposure to COVID-19 keep each other and our community safe and healthy.
Health & Safety in the University Center and SSMU premises
Please follow this protocol to ensure the health and safety of all our community. As a visitor of in the premises, make sure to follow these steps:
Wear a procedural (surgical) mask in all indoor spaces at all times;
Upon entry, sanitize your hands at hand sanitization units mounted at the entry;
Keep at least 2 metres apart when around other people, including the hallways, staircases and shared spaces;
When coughing or sneezing, cover your mouth and nose with your arm to reduce the spread of germs;
When greeting, avoid handshakes;
Please respect the capacity indicated on the signage in each space;
Cafeteria
Eating is permitted in designated areas. You may remove your mask when eating or drinking given you are at least (2) metres away from others.
Proof of vaccination is mandatory to enter these areas. Bring proof of vaccination and download the VaxiCode Verif app.
Organizing an event in the University Centre
If you are organizing an event in the University Centre, please make sure to read the following SSMU Event Bookings Protocols in order to comply with all health and safety measures in place.
Before the Event
Be sure to submit any accompanying/supporting documentation to the Events Coordinator;
Obtain final approval/confirmation by the SSMU Events department;
Communicate all requirements and event regulations to your attendees;
Bring proof of vaccination and download the VaxiCode Verif app.
Upon arrival / When navigating the UC
Please place your surgical mask on over your mouth and nose before entering the building;
Enter through the main doors of the University Centre;
Upon entry, sanitize your hands at the station;
Follow the directional signage posted throughout the building (eg. traffic flow, entry and exit points);
Go straight to your reserved room;
A mask must be worn at all times in your reserved room, as well as navigating the common areas of the building.
During the event
Event organizers must take attendance and verify vaccine passports;
A distance of (2) metres must be respected as much as possible;
Please respect the capacity indicated on the signage in each space;
Please refrain from moving any furniture and equipment in the rental space;
Personal meals are permitted (please do not share items or utensils);
Please utilize the washroom facilities located on the same floor as your reservation;
If you require assistance with your room booking (eg. furniture, equipment, access, etc.), please contact the Porter at 514-617-0081.
After the event
Submit the Attendance Log form;
A distance of (2) metres must be respected as much as possible;
Remove all personal items, garbage, and debris from the room;
Exit through the main doors of the University Centre;
Report any positive cases or potential exposure to COVID-19 within (10) days after the event.
Vaccine Passport
As mandated by the Government of Quebec and the Ministry of Higher Education, as of September 1, 2021, a vaccination passport will be required for participation in all extracurricular activities including but not limited to: meetings, workshops, events, rehearsals, etc., that are not part of a school-based curriculum (course).
Proof of Vaccination
If you have not been fully vaccinated, the University expects you to do so as soon as possible. Please consult the Get vaccinated page for instructions.
If you have been fully vaccinated in Quebec, follow the procedure on the Government of Quebec website to download it.
If you were vaccinated outside of Quebec, you will need to register your proof of vaccination with the Quebec government to receive your QR code. Visit Clic Santé ( click “Select a Service” and “COVID-19 Vaccine: Troubleshooting”) to make an appointment to register your vaccinations.
Practice sports in the framework of McGill’s varsity recreation programs, including when accessing McGill’s fitness centers;
Attend sporting events;
Eat or drink in sit-down spaces in food service locations;
Attend any non-curricular event;
Attend concerts or other performances as an audience member;
Attend conferences or colloquia held at the University (unless the colloquium is part of a curricular activity);
Participate in organized guided activities, even if outdoors;
As a student resident, access non-essential common areas in student residences: TV rooms, common relaxation spaces, fitness rooms, etc.;
Participate in extracurricular activities, including activities such as design teams, colloquia, or student association clubs and activities.
You will not need to provide a vaccine passport to:
Access classes, seminars, tutorials, teaching labs, field courses or other curricular activities;
Conduct research that is part of a curricular program;
Access Student Services for health-related services or individual services;
Access your residence room (and corresponding essential shared facilities);
Use McGill libraries;
Use the MAC Shuttle buses for academic activities;
Attend university governance committees and boards;
Attend lawful demonstrations in which all other health and safety directives are enforced.
Exposure and COVID Case Reporting
It is your duty to report symptoms through our case management system, to ensure that accurate contact tracing can be performed and the spread of COVID on campus can be stopped.
Exposure
If you believe you have been exposed to COVID-19 or have symptoms similar to COVID-19, you are invited to complete the Quebec COVID-19 Symptom Self-Assessment to get a recommendation on the next steps to follow, according to your condition.
If someone starts having symptoms while on campus:
If you are in a situation that could require isolation, please refer to the Potential COVID Exposure: What to do if… page to learn what your next steps will be;
Inform the Building Director immediately if incident occurs in the University Centre (514-776-5989) (wsealy@ssmu.ca).
All information will be treated confidentially. A case investigator will be in touch with you to provide instructions and answer any questions you may have.
Resources
We encourage you to stay up to date by consulting the various links and resources below:
