Reserve a Space

Reserve a Space

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The University Centre

The University Centre, located at the heart of McGill University’s campus, is a vibrant hub for student activities, events, and services. As the home of the Students’ Society of McGill University (SSMU), we offer multiple event spaces, a range of services, and various amenities to support student life and engagement.

To browse our available event spaces, please visit the View Our Spaces page on the SSMU website.

The operating hours of the building are:

Weekends,  Holidays and Reading Weeks are treated as special requests; please contact us for more information.

How to book your space If you belong to a SSMU-Affiliated Group

 

SSMU-Affiliated Groups receive subsidized hours
Full Status Clubs: 5 hours/week + 4 hours/week of tabling.
Interim Status Clubs: 3 hours/week + 2 hours/week of tabling.
Services: 6 hours/week + 4 hours/week of tabling.
ISG’s: 2 hours/week + 1 hour/week of tablingRoom hours are calculated based on each space used, not per reservation.
Example:(2) rooms being utilized for the same event for a (2) hour period = (4) hours total, not (2) hours total.
Please note that:
  • After exceeding these hours, regular room rates apply at a 50% discount.
  • Additional add-ons and amenities incur extra fees.
  • SSMU groups cannot book spaces on behalf of third-party organizations that are not SSMU-affiliated. The event must always be a true collaboration, booked in the name of your group, with your members present and serving as the primary point of contact and organizers. Additional fees may apply for:
  • Cleaning/maintenance/damages
  • Porter setup /take-down
  • No-show/cancellation fees
Booking Process

Please note that events held inside the University Centre do not require a Declaration of Events & Activities Form to be submitted.

  1. Familiarize yourself with our facility and booking guidelines, where you’ll find important information about booking rules.
  2. Submit Your Request → Minimum (7) business days in advance via the Virtual Event Management System (VEMS).
  • This is where requests are submitted; however, you will need to wait for official approval.
  • Reservations are handled on a first-come, first-served basis, subject to availability.
  1. Receive a response from the Events Specialist internalevents@ssmu.ca)
  2. Address follow-up questions from the Events Specialist
  3. Review & sign the booking agreement (if applicable)
  4. Receive confirmation: No Fees vs. Fees
  5. Make payment to SSMU and Service Providers (if applicable)
  6. Archive documentation for audit purposes

How to book your space If you belong to a SSMU-Affiliated Group (SPECIAL BOOKING)

Special Booking: 

• To request the use of Room 301 – Ballroom, please fill out the Ballroom Booking Request Form.
• To submit a request for a special event with certain complexity (out of the regular opening hours, special activities, multiple rooms, food, alcohol ), submit the University Centre Request Form
• To host an event at Gerts Bar, please make sure to fill out the Hosting an event at Gerts form

Contact the Events Specialist at internalevents@ssmu.ca, if you have any questions.

How to book your space If you are an external client or belong to the McGill Community

Submit a request via the University Centre Request Form.

Please contact the Events Specialist at internalevents@ssmu.ca, if you have any questions.