Enhance your event with various amenities and services available through the Events Department. For pricing and additional details, please contact them directly. Some options include:
Gerts Cafe Catering (coming soon)
Gerts Bar Service (coming soon)
Coat Check
Audio/Visual Equipment
Furniture
Overnight Storage
Security
Building Porters
Building Porters ensure the smooth operation of events at the University Centre.
Their key responsibilities include:
Venue Access: Unlocking event spaces for your convenience.
Room Setup: Assisting with arranging rooms and organizing equipment rental pick-ups and drop-offs (upon request).
Setup and Takedown: Preparing the event space before and after the event.
A/V Assistance: Providing support with audio-visual equipment as needed.
Building Access: Opening and closing the building.
Maintenance Support: Addressing any maintenance issues to ensure the venue is in optimal condition.
Fees and Availability:
Building Porters are mandatory for access beyond regular operating hours at a rate of $50 per hour.
Porters will be present at the end of your event to begin takedown and prepare for the next event or to close the building for the evening.
Additional fees may apply for setup, takedown, maintenance, or A/V troubleshooting if requested.
For assistance, please contact them by phone at 514-617-0081.
Security
Security Agents maintain safety and security during events held at the University Centre. Their primary responsibilities include:
Creating a Safe Environment: Ensuring the safety of all participants.
Enforcing Policies: Upholding relevant laws and internal regulations.
Event Planning Requirements:
Events with +100 participants or those involving alcohol must have Security personnel on-site.
Additional Security may be mandated by the Building Director or the Student Life Operations Director based on:
The number of SSMU staff present
Anticipated crowd size and behaviour
Nature of the event and activities taking place
Relevant historical factors
Fees:
Security agents are billed $38 per hour, with a minimum requirement of 4 hours. This investment ensures that trained and experienced personnel are dedicated to managing the safety and security of your event, allowing you to focus on its success.
Guest Speakers & High-Profile Figures
Groups may invite guest speakers or high-profile figures to contribute to the community’s intellectual and cultural experience. To facilitate this, organizers must complete the Guest Speaker & High Profile Figure Declaration forma minimum of (10) business days before the event for approval.
McGill Security Services might review the event to determine if additional security or event management is necessary, with any related costs falling on the student group.
Declaring Guest Speakers & High-Profile Figures Process
