Receive your login instructions for the SSMU Funding Application Portal and complete your application. The processing time should take about 2-3 weeks. For your funding application, you will need to submit an annual budget for your group, an event-specific budget, and quotes/receipts to justify the numbers in your event budget.
Receive your decision and prepare your Second Installment or Post-Funding Report (Make sure you’ve kept all of your receipts and have given us a sponsorship shoutout!) For your Post-Funding Report, you will need to submit an updated annual budget, the final event-specific budget with actual revenues/expenses, sponsorship acknowledgment, and receipts for all expenses in the event budget.
Congratulations! You’ve completed the SSMU Funding Process! Repeat Steps 3-7 for all subsequent applications.
Deadline for Fall applications: December 1st. Deadline for Winter Applications: April 1st.
Sample budgets have also been created for your convenience. Please use these templates when submitting your application.
The Club Fund is meant to provide funding for club activities throughout the semester, instead of on a per-event basis. The Club Fund is only open to full-status SSMU clubs. For year-long funding, clubs must apply during the Fall and Winter semesters. In your application, please only include the events and their corresponding budgets for the current semester.
The Event/Project Specific Budget will be more detailed and will be the primary budget used to assess your application. The Annual Budget is to give the Committee a sense of your group’s overall finances.
In applications, the objective of the Club must be clearly stated and the events must correspond to the mandate specified in its Constitution.
Priority for the club fund is given to clubs with the highest Audit Scores.
Campus Life Fund
The Campus Life Fund is a project/event-specific source of financial assistance for various initiatives taking place on or near campus including, but not limited to, projects, events, conferences, publications, and production of an academic, social, or athletic nature.
Ambassador Fund
The Ambassador Fund is a source of financial assistance for McGill Students to participate in competitions and conferences of an academic nature. Ambassador Fund applications must be event specific and off-campus. If you are hosting an academic event on or near campus we advise you to apply to the Campus Life Fund instead. The Ambassador Fund is open to tier III sports teams.
Environment Fund (Green Fund)
The Green Fund is a source of financial assistance for sustainable initiatives led by student groups or for initiatives to promote a culture of sustainability on campus. Initiatives that reduce the environmental impact of a group, and in doing so increase the associated expenses, are also eligible. For more information regarding what constitutes an environmental initiative, please see the SSMU Sustainability Policy.
Please note that the Green Fund will not subside the following:
Recycled paper: The Committee will however, subsidize the cost difference between choosing biodegradable materials that will cost more than regular materials.
For more information regarding the eligibility for this fund, please contact the SSMU Environment Commissioners at environment@ssmu.ca.
Space Fund
The Space Fund is a source of financial assistance to support physical improvements in buildings on campus. Projects using the Space Fund have included furniture for undergraduate society offices, renovations to Ghetto Shul’s kitchen, the Flat Bike Collective vending machine, and other such projects.
Community Engagement Fund
The Community Engagement Fund is a source of financial assistance for projects which foster community building between the McGill community and external communities. Importantly, the fund is primarily intended for community engagement initiatives, not for events with the sole purpose of fundraising. Examples of projects that are funded by the charity fund are those involved in community development and the provision of social services and social capital or those where McGill students participate in and are directly engaged in a project in the community. Funding is prioritized for projects that provide services which are linked to the skill-sets of the service providers.
For more information on the eligibility of your project, please contact the Funding Commissioner at fundcom@ssmu.ca.
Equity Fund
The Equity Fund is a source of financial assistance for projects, research, and policies that aim to end discrimination and promote accessibility and inclusivity in the McGill community. These initiatives may foster leadership, encourage civic engagement, or make observable differences in the representation or experiences of individuals who are members of historically and/or currently disadvantaged groups.
First Year Fund
The First Year Fund is a source of financial assistance to support first year students and first year representative groups of all faculties to engage in initiatives and make positive changes in the representation and experiences of first year students.
Mental Health Fund
The Mental Health Fund source of financial assistance to contribute to the promotion of mental health awareness, improvement of students’ mental health, and/or the destigmatization of mental health issues on campus.
Library Improvement Fund
Since 1996, the Library Improvement Fund (LIF) has invested in the most important Library needs of the undergraduate student body in order to enrich the student academic experience. The Fund is administered by the Students’ Society of McGill University (SSMU) and is made up of a fee contribution of $8.50 per full-time student and $4.25 per part-time student each semester, matched equally by alumni donors. For more information on the make-up of the Fund and the Library Improvement Fund Committee (LIFC), please see the SSMU University Affairs page.
Gerts Life Fund (GLF)
The Gerts Student Life Fund, established in 2006, supports events held by members of the Student Society of McGill University (SSMU) in Gerts Bar. The money, donated by Boréale and McAuslan, may be issued for, but is not limited to, events, conferences, and productions of an academic or social nature. Any member or group within the SSMU may apply for funding for such initiatives.
Applications will be reviewed by the Gerts Administration of the SSMU and funding will be granted in accordance with the following guidelines:
The initiative must contribute to the betterment of student life;
The initiative must benefit the community over and above the organizers directly involved with the initiative;
Requests must be made by a member of the SSMU;
Members of the SSMU must be responsible for and involved in the overall coordination of the initiative;
No members of the SSMU may be restricted from attending or participating in the initiative notwithstanding the SSMU’s affirmative action clause;
The initiative must have a specific time frame determined in advance;
Requests must be made at least one week prior to the scheduled date of the initiative;
Funding will only be granted once per fiscal year to a group;
Certain criteria mentioned above may be waived for unfunded Tier III McGill Athletic teams.
Publicity for the initiative must include the Gerts logo in conjunction with the words: “Assistance provided by the Gerts Student Life Fund.” Failure to do so will result in the loss of funding.
The Students’ Society Awards of Distinction are designed to recognize students who have demonstrated a combination of strengths in both extra-curricular activities and academics at McGill University.
Scholarships valued at two thousand dollars ($2000) each, will be awarded. To be eligible, a candidate must be a SSMU member* who will have completed a minimum of twelve (12) credits during the current academic year (2017-2018) and be studying at McGill or another academic institution in an undergraduate program in the next academic year (2018-2019).
* Graduating students are not eligible.
All applications must include the following:
A brief cover letter with an affirmation of authenticity, signed and dated:
“To the best of my knowledge, I certify that the information on this form is accurate and correct.”
A Curriculum Vitae that includes a factual and chronological list of an applicant’s principal extra-curricular activities.
A short (less than 1 page each) response to the following essay questions: (a) What have been your most significant contributions to the quality of student life at McGill University and why? (b) What are your long-term goals and how have your academic endeavours contributed to the achievement of these objectives?
A complete, official transcript from McGill. If you have extenuating circumstances which you would like the selection committee to be known of, please provide the necessary documentation.
1 letter of recommendation from an individual who can attest to the significance of the applicant’s contributions to student life.
1 letter of recommendation from an instructor at McGill University.
