Board Structure and its Committees

Board Structure and its Committees

Overview

The SSMU is the primary student government for over 24,000 undergraduate students at McGill University.

The SSMU is governed by a Board of Directors and Executive Committee of elected and nominated student representatives from undergraduate divisions.  Applications to become a board member are due in November, and elections for the Executive Committee take place in March. 

The current Board of Directors, including the members of the Executive Committee which some serve on the Board, has twelve (12)  seats which represent undergraduate constituents. It is important that all students have a voice in the governance of their student union.

The Students’ Society of McGill University (SSMU) is a not-for-profit organization incorporated under the Canada Not-for-profit Corporations Act (CNCA) and operates independently from McGill University.

Board of Directors

The Board of Directors is a body primarily responsible for the human resources, legal, financial, and operational affairs of the Society. The Board of Directors supervises the management and administer the business and affairs of the Society and exercises all of the powers of the Society, except for those which the Act expressly reserves to the Members, the whole subject to the provisions of the Act, the Constitution and the Internal Regulations. 

The Society shall be managed by a Board of Directors composed of twelve (12) voting Directors.

Board of Directors Resolution Book

A resolution book is a document which states all the approved resolutions by the board of directors throughout the years at the SSMU.

Consultation Policy

Meeting Dates

Note: Board of Directors meetings are held via Zoom. If you would like to attend a public session of the SSMU Board of Directors meeting(s), please complete the form with all the required information.

The SSMU reserves the right to cancel or call a meeting or event without notice at its discretion. Please check our website/social media for such updates.

Summer 2023 (Hybrid)

Thursday, June 19, 2023 at 6:00PM EST
Thursday, July 20, 2023 at 6:00PM EST
Thursday, August 17, 2023 at 6:00PM EST

Fall 2023 (In-Person)

Thursday, September 7, 2023 at 6:00PM EST
Thursday, September 21, 2023 at 6:00PM EST
Thursday, October 5, 2023 at 6:00PM EST
Thursday, October 16, 2023 at 6:00PM EST
Thursday, November 2, 2023 at 6:00PM EST
Thursday, November 16, 2023 at 6:00PM EST
Thursday, November 30, 2023 at 6:00PM EST
Thursday, December 14, 2023 at 6:00PM EST

Winter 2024 (In-Person)

Thursday, January 11, 2024 at 7:30PM EST
Thursday, January 23, 2024 at 7:30PM EST
Thursday, February 8, 2024 at 7:30PM EST
Thursday, February 22, 2024 at 6:00PM EST
Thursday, March 14, 2024 at 6:00PM EST
Thursday, March 28, 2024 at 6:00PM EST
Thursday, April 11, 2024 at 6:00PM EST
Thursday, May 2, 2024 at 6:00PM EST
Thursday, May 23, 2024 at 6:00PM EST

Documents 2023-2024

Board Meeting 2023-06-19

Agenda-Board of Directors-Public-Approved 2023-06-19
Minutes-Board of Directors-Public-Approved 2023-06-19

Board Meeting 2023-07-20

Agenda-Board of Directors-Public-Approved 2023-07-20 (4)

Board Meeting 2023-08-17

Agenda-Board of Directors-Public-Approved 2023-08-17
Activities Night Fall 2023 Budget – Fall 2023 Budget-Approved
SSMU Elections and Referenda Dates 2023-2024-Approved
SSMU Nominating Committee Recruitment Timeline Fall 2023 – 2023-08-17
Public Report-Executive Committee 2023-08-17
Minutes-Board of Directors-Public-Approved 2023-08-17

Board Meeting 2023-09-07

Agenda-Board of Directors-Public-Approved 2023-09-07
Public Report-Executive Committee 2023-09-07

Board Meeting 2023-09-21

Agenda-Board of Directors-Public-Approved 2023-09-21
Motion Regarding a Special By-Election for the role of SSMU Vice-President (Finance) – 2023-09-11 – Approved
Minutes-Board of Directors-Public-Approved 2023-09-21

Board Meeting 2023-10-05

Agenda-Board of Directors-Public-Approved 2023-10-05
Public Report-Executive Committee-Approved 2023-10-05

Board Meeting 2023-10-16

Agenda-Board of Directors-Public-Approved 2023-10-16
Minutes-Board of Directors-Public-Approved 2023-10-16

Board Meeting 2023-10-24

Agenda-Board of Directors-Public-Approved 2023-10-24
Report-Nominating Committee (Redacted) 2023-10-24
Minutes-Board of Directors-Public-Approved 2023-10-24

Board Meeting 2023-11-02

Agenda-Board of Directors-Public-Approved 2023-11-02

Board Meeting 2023-11-13

Agenda-Board of Directors-Public-Approved 2023-11-13

Board Meeting 2023-11-16

Agenda-Board of Directors-Public-Approved 2023-11-16
Minutes-Board of Directors-Public-Approved 2023-11-16

Board Meeting 2023-11-23

Agenda-Board of Directors-Public-Approved 2023-11-23

Board Meeting 2023-11-27

Agenda-Board of Directors-Public-Approved 2023-11-27
Minutes-Board of Directors-Public-Approved 2023-11-27

Board Meeting 2023-11-30

Agenda-Board of Directors-Public-Approved 2023-11-30
Questions from Constituents 2023-11-30
Minutes-Board of Directors-Public-Approved 2023-11-30

Board Meeting 2023-12-04

Agenda-Board of Directors-Public-Approved 2023-12-04
Minutes-Board of Directors-Public-Approved 2023-12-04

Board Meeting 2023-12-14

Agenda-Board of Directors-Public-Approved 2023-12-14
Proposed Amendments – Conflict of Interest Policy 2023-07-06
Presentation – Conflict of Interest Updates
Board of Directors Standing Rules 2023-2024 – Approved
Motion Regarding Approval of a New Conflict of Interest Policy – Approved
Public Report-Executive Committee 2023-12-14
Minutes-Board of Directors-Public-Approved 2023-12-14

Board Meeting 2024-01-11

Agenda-Board of Directors-Public-Approved 2024-01-11
Report-Nominating Committee (Redacted) 2024-01-11
Internal Regulations of Governance 2021-04-08 – Section 6
Public Report-Executive Committee 2024-01-11
Minutes-Board of Directors-Public-Approved 2024-01-11

Board Meeting 2024-01-23

Agenda-Board of Directors-Public-Approved 2024-01-23
Report-Nominating Committee (Redacted) 2024-01-23-Ratified
Public Report-Executive Committee 2024-01-23 Approved

Board Meeting 2024-02-08

Agenda-Board of Directors-Public-Approved 2024-02-08
Report-Nominating Committee (Redacted) 2024-02-08-Ratified
Public Report-Executive Committee-Approved 2024-02-08

Board Meeting 2024-02-22

Agenda-Board of Directors-Public-For Approval 2024-02-22
Report-Nominating Committee (Redacted) 2024-02-22

Membership

Position Name Email Address
Officer Alexandre Ashkir president@ssmu.ca
Officer Lalia Katchelewa ua@ssmu.ca
Officer Nadia Dakdouki studentlife@ssmu.ca
Officer Liam Gaither external@ssmu.ca
Member at Large Fawaz Halloum director1@ssmu.ca
Member at Large TBD director2@ssmu.ca
Member at Large TBD director3@ssmu.ca
Member at Large TBD director4@ssmu.ca
Council Representative TBD director5@ssmu.ca
Council Representative Jacob Shannon director6@ssmu.ca
Council Representative TBD director7@ssmu.ca
Council Representative TBD director8@ssmu.ca

 

Non-Voting Members of Board of Directors
Position Name Email Address
International Student Representative (non-voting) Yvonne Bejjani observer@ssmu.ca
Officer (non-voting) Hassanatou Koulibaly operations@ssmu.ca
Officer (non-voting) Amina Kudrati-Plummer finance@ssmu.ca
Officer (non-voting) Jon Barlas internal@ssmu.ca
Chair Jonathan Dong speaker@ssmu.ca
Deputy Chair Sierra Fallis deputyspeaker@ssmu.ca
Parliamentarian Lisa Pennel parliamentarian@ssmu.ca

 

Executive Committee

The Executive Committee is responsible for providing advocacy and organizational direction of your student union each year. It consists of the President, and five Vice-Presidents who are elected annually in the March to represent the interests of the McGill undergraduate community, In addition to the General Manager who holds a non voting seat.

The Officers of the Society shall be the following: 

Committees of Board

The SSMU’s twenty six (26) committees assume responsibility for seeking and reviewing information, forming positions, and making recommendations to the body their report to. Committee members are elected and/or nominated and meet with weekly or bi weekly frequency. Each committee has a specific mandate, and all decisions made at the committee level are then sent to the Board of Directors for approval. 

The Committee Terms of Reference contains all of the information about the various committees at SSMU.

Committee Terms of Reference

 

Committee Description Chair
Executive Committee The Executive Committee is the chief decision-making committee of the SSMU, and oversees the day-to-day activities of the SSMU. President president@ssmu.ca
Accountability Committee The Accountability Committee holds Officers, Senators, Directors and Councilors accountable to their obligations and responsibilities under the Constitution, Internal Regulations, Policies, and formal mandates. Speaker
speaker@ssmu.ca  
Parliamentarian
parliamentarian@ssmu.ca 
Finance Committee The Finance Committee assists the Vice-President (Finance) with the budget revisions. In particular, this committee will review the budgets for programming activities and executive portfolios. Finance Commissioner fincom@ssmu.ca
Gendered and Sexual Violence Policy Committee The primary responsibility of the GSVP Committee is  to review investigations of the Anti-Violence Coordinators (AVCs) or third-party investigators as per the Gendered and Sexual Violence Policy, and to determine appropriate sanctions when complaints are found to be substantiated. Anti-Violence Coordinator(s) avc@ssmu.ca
Governance Reform Committee The Governance Reform Committee reviews the Society’s governance bodies, systems and structures with a view to making them reflective of SSMU’s Mission. Policy and Advocacy Coordinator

pac@ssmu.ca   

Vice-President (Internal Affairs)
internal@ssmu.ca

Health and Dental Review Committee The Health and Dental Review Committee  review the Health and Dental Plan and propose options for improvements to the plan. Vice-President (Finance)
finance@ssmu.ca
President president@ssmu.ca
Human Resources (HR) Committee The Human Resources Committee holds Supervisors accountable to their obligations and responsibilities under the Constitution, Internal Regulations, Policies, Contracts, and formal mandates. Human Resources Director
hr@ssmu.ca
Nominating Committee The Nominating Committee works to ensure that positions on the Board of Directors and the Judicial Board are adequately filled during the academic year. Parliamentarian
parliamentarian@ssmu.ca 
Students Society at McGill for Maintaining Operations and Strategic Advancement (SSAMMOSA) Committee SSAMMOSA Committee is  responsible for acting as an implementation & accountability committee to ensure that the goals of the SSMU Master Plan are met and updated on a yearly basis. President president@ssmu.ca 

General Manager gm@ssmu.ca