The President is the chief officer of SSMU, responsible for determining the vision of the Society, coordinating and supporting the activities of the other Executive Officers, and representing student interests on various university governance bodies.
president@ssmu.ca
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The VP Student Life is the point person for internal relations between SSMU and its clubs, services, and independent student groups. They are also responsible for mental health promotion, collaborating with Student Services, and addressing issues of student life on campus.
studentlife@ssmu.caResponsibilities
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As the Chief Financial Officer of the Society, the VP Finance is charged with ensuring the long-term and administrative stability of SSMU. In cooperation with the General Manager, they prepare the annual budget, and oversee the insurance plan.
finance@ssmu.ca
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The VP External is in charge of coordinating SSMU’s relations with various levels of government, student associations, community groups, and campus labour unions; as well as managing political campaigns and mobilization efforts.
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The VP Operations is responsible for managing the Shatner building, sustainability concerns, and revenue-generating operations (such as Gerts).
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operations@ssmu.ca
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The VP University Affairs advocates for student interests at almost all levels of university governance. They do this through coordinating student representation to the university Senate and its committees, researching and consulting on policy solutions, and overseeing academic affairs. They also oversee equity initiatives and complaints, as well as advocacy regarding libraries.
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The VP Internal is chiefly in charge of communication and creating a sense of community with the student body through event planning and communications (such as the listserv).
internal@ssmu.ca
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The Students’ Society of McGill University employs full-time and part-time staff to run the SSMU’s day-to-day activities. All of the staff report to the General Manager, who in turn reports to the SSMU Executives.
The General Manager is responsible for the SSMU’s administration, governance, corporate obligations, accounting, human resources, business operations, and legal affairs.
The Governance Manager is primarily a liaison between governing bodies within the SSMU and works with the SSMU staff and executives on various governance projects. They are also responsible for updating and archiving the SSMU’s governance documents and ensuring the process is accurately respected.
The Human Resources Manager is responsible for coordinating human resources processes such as recruitment and selection, performance management, compensation and benefits, training and development, evaluations, and supporting the operationalization of the SSMU’s mandates surrounding anti-oppression and accessibility.
The Equity and Policy Specialist administers and oversees Human Resources departmental policies and Equity-related matters. Moreover, they will administer Equity training programs and develop inclusive initiatives to provide equitable opportunities for the society’s members.
The Front Desk Receptionist welcomes visitors into the office and is the first point of contact between students, the public, and the SSMU. They handle incoming and outgoing mail and calls, are responsible for office maintenance, and distribute cash and cheque reimbursements for students and staff.
The Communications Manager, manages the strategic and visual aspects of SSMU’s branding and provides oversight of SSMU’s offline communication channels.
The Communications Coordinator is primarily involved in overseeing and growing the SSMU’s social media strategy across multiple platforms and expanding the reach of the SSMU to the student community.
The primary responsibility of the Translation Manager is to lead the translation projects identified as a priority by the society to comply with the provincial requirement of Bill 96. They are also the leading translator of Society.
The Systems Administrator is responsible for the society’s IT needs, including the backend of SSMU’s websites, servers, technical support, and phone network management.
The Comptroller oversees the SSMU accounting department, manages the budget, works closely with the auditors, and helps oversee operations.
The Assistant Comptroller is responsible for accounting tasks such as budget variance analysis, financial statement preparation, and bank reconciliation.
The Accounting Analyst controls, tracks, and processes deposits. They also record A/R accounting information and are the lead auditor and custodian for SSMU Club bank accounts.
The Payroll Specialist manages payroll and answers related employee questions and concerns. They are responsible for access to Ceridian, the SSMU’s payroll system.
The Building Director is responsible for all the activities related to the University Centre and handles day-to-day building operations. They oversee office facilities, security, and health and safety at the SSMU.
The Building Concierge maintains the interior and exterior perimeter appearance and cleanliness of SSMU-managed/ owned areas. This position includes cleaning and sanitation, minor repairs and maintenance, and assessing and reporting issues with the building’s plumbing, electrical, and other infrastructure-related aspects.
Student Life Operations Director
The Student Life Operations Director, assists with events management and operations. They are responsible for consultation, strategic planning/marketing, execution of events, campus life activities, client relations, budgets, and equipment maintenance.
Community Partnership and Learning Coordinator
The Community Partnership and Learning Coordinator is responsible for seeking out opportunities to acquire sponsorship and advertising revenue for SSMU’s initiatives. They also foster community partnerships and manage the operations of the SSMU MiniCourses.
The Events Coordinator, External, is responsible for overseeing and facilitating events and activities contracted to be hosted externally by SSMU Clubs, Services, and Committees. They facilitate the administration and execution of planned external events and activities while carefully ensuring that Clubs and Services abide by the SSMU bylaws and internal regulations.
The Events Coordinator, Internal, is responsible for the oversight and facilitation of events and activities contracted to be hosted internally within the University Centre and other SSMU locations. They facilitate the administration and execution of planned internal events and activities while ensuring that SSMU-Affiliated groups abide by the SSMU bylaws and internal regulations.
The Gerts Cafe Assistant Manager is responsible for conducting the day-to-day operations of Gerts Cafe. These daily operations include accounting, inventory, purchasing, sales, client relations, human resources, expenses, security, and equipment maintenance.
The Gerts Bar Assistant Manager will primarily be responsible for conducting the day-to-day operations of Gerts Bar. They conduct general operations and mitigate any issues or problems. These daily operations include accounting, inventory, purchasing, sales, client relations, human resources, expenses, security, and equipment maintenance.
The Students’ Society of McGill University employs part-time staff to assist with the SSMU’s day-to-day activities.
Grocery Program Coordinator
Portfolio: President
The SSMU Grocery Program Coordinator will plan and coordinate the launch of the campaign, recruit volunteers, create registration forms for students, and coordinate with vendors/partners.
Secretary General
Portfolio: President
The Secretary-General assists the President in their administrative duties, manages their schedule, and supports coordinating meetings of the Executive Committee and Legislative Council.
Club Finance Coordinator
Portfolio: Finances
The Club Finance Coordinator assists in managing the Society’s Club accounts and financial matters.
Finance Commissioner
Portfolio: Finances
The Finance Commissioners are responsible for assisting in the financial management of the Society’s services and departments.
Community Affairs Commissioner
Portfolio: External
The Community Affairs Commissioner assists in fostering and maintaining relations with the Milton-Parc community and mobilizing municipal advocacy to better the conditions of students off-campus.
Popular Education Events Coordinator
Portfolio: External
The Popular Education Events Coordinator helps plan and run the Culture Shock and Social Justice Days campaigns while working closely with QPIRG-McGill and the VP (External Affairs).
External Affairs Coordinator
Portfolio: External
The External Affairs Commissioner is primarily responsible for assisting the Vice-President (External Affairs) with executing administrative, clerical, communications, and outreach tasks, reviewing and updating materials to enhance the accessibility of the External Affairs office.
Political Campaigns Coordinator
Portfolio: External
The Political Campaigns Coordinator provides resources to support political campaigns on campus and across Quebec.
Community Engagement Commissioner
Portfolio: External
The primary responsibility of the Community Engagement Commissioner is to assist the Vice-President (External Affairs) with community engagement and the community engagement committee.
External Affairs Commissioner
Portfolio: External
The External Affairs Coordinator is primarily responsible for assisting the Vice-President (External Affairs) with executing administrative, clerical, communications, and outreach tasks, reviewing and updating materials to enhance the accessibility of the External Affairs office, assisting with the restructuring of the External Affairs office, and facilitating external advocacy and coalition-building.
Black Affairs Commissioner
Portfolio: External
The Black Affairs Commissioner represents the interests of Black students at the SSMU. They serve as chair of the Black Affairs Committee, and their mandate includes promoting equity and inclusion of Black students on campus.
Black Affairs Coordinator
Portfolio: External
The Black Affairs Coordinator assists the Black Affairs Commissioner in representing the interests of Black students at the SSMU. They are responsible for assisting the Black Affairs Commissioner with executing administrative, clerical, communications, and outreach tasks.
Francophone Affairs Commissioner
Portfolio: External
The Francophone Affairs Commissioner serves as the chair of the Francophone Affairs Committee and represents the Francophone student body to the McGill administration and the SSMU Legislative Council. This position focuses on advocacy and event programming to enrich the student experience.
First-Year Affairs Commissioner
Portfolio: Internal
The primary responsibility of the First-Year Affairs Commissioner is to assist the VP (Internal) in running the First-Year Council and help the councilors carry out their mandate.
Internal Administrator
Portfolio: Internal
The primary responsibility of the Internal Administrator is to help plan inclusive and diverse events for students alongside the Vice-President (Internal Affairs).
Social Media Coordinator
Department: Communications
The Social Media Coordinator assists the Communications department with monitoring social media traffic, moderating SSMU’s online spaces, and livestreaming governance events.
Club Website Designer
Department: Communications
The primary responsibility of the Club Website Designer is to design and update websites for SSMU Clubs and Services.
Handbook Content Editor
Department: Communications
The Handbook Content Editor is responsible for creating and editing the text content for the SSMU Student Handbook.
Translator
Department: Communications
Reporting to the Communication Manager, the Translator will be responsible for document translation as requested.
Policy and Advocacy Coordinator
Department: Governance
The Policy and Advocacy Coordinator analyzes policies and supports the Executives, Councillors, and staff on policy development, advocacy projects, and research, as well as assisting the Governance Manager with various projects.
Deputy Speaker
Department: Governance
The Deputy Speaker assists and replaces the Speaker as required, opening and presiding over meetings.
Chief Electoral Officer (CEO)
Department: Governance
The Chief Electoral Officer is responsible for the general conduct and execution of elections and referenda.
Deputy Electoral Officer (DEO)
Department: Governance
The Deputy Electoral Officer supervises all electoral officers of the SSMU, oversees the operations of Elections SSMU, and is responsible for administering the SSMU’s elections and referenda, under the direction of the CEO.
Recording Secretary
Department: Governance
The Recording Secretary is responsible for taking detailed minutes during and keeping detailed records of the meetings of the Legislative Council, the Executive Committee, the Board of Directors, and General Assemblies.
Parliamentarian
Department: Governance
The Parliamentarian assists the Speaker of Council in the preparation of documents and fulfills the duties of the Speaker of Council if required.