1) Attached is the table #’s list. Please check for your table # and remember it. Write it down!!! Also included is the list of activities (last tab).
2) Please see also the awesome document that we put together which showcases all the cool activities going on. Show it to your friends! Your roommates! Your parents!
3) SPECIAL EQUIPMENT – I’m sorry but it was extremely impossible to arrange for everyone to be near an outlet. PLEASE, PLEASE, PLEASE bring your own extension cords (and label them!!!) and any other equipment you may need. If you’re doing an activity and need special equipment, please email cs@ssmu.mcgill.ca by Wednesday night at 5 PM.
4) TABLING is from 3 PM – 9 PM. (Take down will be from 8:30 PM to 9 PM). Set up is from 2:30 – 3 PM.
4) PASSES: You MUST come pick up your passes from the SSMU office (address in my signature below) TOMORROW (Tuesday) from 9 – 5, Wednesday or Thursday before 12 noon.
a. There are 2 colors: Please make sure you have 2 per each shift (per table/activity you have) –
3 – 6 PM is BLUE
6 – 9 PM is RED
IF you are doing both tabling and an activity, you will get 2 passes per each “activity” shift in addition to your tabling passes. For example, if you are tabling and also doing an activity in the afternoon (ie, 4 PM), you will get 6 passes: 4 for the 3 – 6 PM shift and 2 for the 6 – 9 PM shift.
You pick up all your passes at once, and then distribute them amongst your club members doing different shifts.
b. DO NOT FOLD THEM!!!
c. PLEASE GIVE THEM BACK when you switch your shift and/or at the end of your shift – we are trying to reuse them and be “sustainable.” There will be receptacles in the student lounge for this.
d. You will be switching shifts in the Student Lounge (1st floor of Shatner)
e. You cannot use a pass labeled 3-6 PM to get into the building for the 6-9 PM shift.
f. Clubs MUST claim their table by 3 PM otherwise their table will be given to the waitlist. Set up is from 2:30 – 3 PM.
g. If clubs wish to enter the building without a pass, you must stand in line with the other attendees.
i. Please remember to get the phone numbers of the other club members who are tabling so that you can switch shifts!
5) ENTRANCES and EXITS:
a. The MAIN ENTRANCE will be the point of entry for:
1. 1 DOOR CLOSEST TO CLUBS LOUNGE – Volunteers who are tabling
a. You will enter and be escorted by volunteers to the Clubs Lounge. This walkway will be roped off.
b. IMPORTANT: After club execs exchange passes, the SSMU will be collecting their passes in buckets/boxes to reuse next year.
2. 2 DOORS CLOSEST TO SSMU OFFICES – Attendees to the night
b. The SIDE DOOR by Gerts will be the EXIT for EVERYONE (volunteers, attendees, tenants, etc.)
6) Be a part of the A-Staff Team!
We are looking for a stellar A-Staff team to help set-up and organize all the clubs and services and control the flow of the crowd amongst other various duties. Go to this link to sign up!
7) The cafeteria, Liquid Nutrition, La Prep and Gerts will all be open and serving! They will be happy to have your business. However, you may not jump the line to go to eat there. The line will only be like 5 minutes max, people are not going to wait so long in the cold, so don’t worry and just be patient.
See you all Thursday!
Carol Ellen Fraser
Vice-President (Clubs and Services) – Vice-président (Clubs et Services)
Students’ Society of McGill University – Association Étudiante de l’Université McGill
3600 McTavish, suite 1200 | Montreal, Quebec, Canada, H3A 1Y2
Tel: (514) 398-8944 | Fax: (514) 398-7490 | Cell.: (514) 463-0335
