Governance Documents

Governance Documents

Governance Documents

The SSMU is governed by its Constitution, Internal Regulations, and Policies. If you have suggestions or ideas, please contact the SSMU President or your Councillor.

Please note that Internal Regulations, the Policy Book, and the Plan Book are living documents that are often revised. The SSMU endeavours to provide accurate and up-to-date versions of these documents as soon as they become available. If you have an urgent concern related to the Constitution or Internal Regulations, please contact the SSMU President, the Speaker, and/or the General Manager.


Letters Patent

This is the official Letters Patent.

The Constitution of the Students’ Society of McGill University

The SSMU Constitution is a document that deals with all of the most fundamental elements of the Society. It also serves as SSMU’s legal “By-law” for the Quebec government in relation to SSMU’s status as a non-profit corporation (it is for this reason that we recently changed our By-laws to be known as Internal Regulations, per our legal counsel, as our Constitution is essentially our ‘By-law’ in the eyes of the Quebec government).

The Constitution outlines the SSMU’s role in providing service, leadership, and representation to McGill’s downtown undergraduates, the basic outline of the seven Executive positions, basic electoral processes, and various disciplinary processes. The Constitution can only be altered by Referendum.

Internal Regulations

After the Constitution, the Internal Regulations of SSMU are the highest level of regulation that exists within SSMU. The Constitution sets out broad principles through which the Society functions, and creates and defines the main organs of SSMU governance. Whereas general principles are included in the Constitution, the Internal Regulations create frameworks for their application.Internal Regulations can be changed by Council or General Assembly.

Internal Regulations Date Amended
Governance April 8, 2021
Student Groups April 14, 2022
Representation and Advocacy March 28, 2019
Finances April 14, 2022
Internal Regulations of Elections and Referenda February 25, 2021
Policies of the SSMU Board of Directors

This is the book containing all Policies of the SSMU Board of Directors.

Policy Adoption Date Expiry Date
Conflict of Interest Policy December 2, 2019
May 1, 2023
Consultation Policy October 6, 2022
May 1, 2025
Equity Policy  May 13, 2021 May 1, 2026
Gendered and Sexual Violence Policy  October 11, 2018
May 1, 2023
Human Resources Policy September 24, 2020
January 1, 2025
Policies of the SSMU Legislative Council

This is the book containing all Policies of the SSMU Legislative Council.

Policy Adoption Date Expiry Date
Accessibility Policy January 1, 2021
January 1, 2026
Accessible Education and Academics Policy

April 2, 2020

January 1, 2025
Climate Justice Policy November 14, 2019
May 1, 2024
Clubs and Services As SSMU’s Highest Priority Policy April 4, 2019
January 1, 2024
Council Transparency Policy October 18, 2018
May 1, 2023
Divest for Human Rights Policy February 27, 2021
May 1, 2026
Effective Committees Policy May 1, 2019
January 1, 2023
Fall Reading Break Policy March 21, 2019
January 1, 2023
SSMU Events Policy April 2, 2020
January 1, 2025
Harmful Military Technology March 11, 2021
May 1, 2026
Harm Reduction Policy April 8, 2021
May 1, 2026
Indigenous Solidarity Policy January 14, 2021 May 1, 2026
Mental Health Policy January 30, 2020
May 1, 2023
Moratorium on McGill Fees Until Fossil Fuel Divestment October 10, 2019
May 1, 2024
Sustainability Policy April 5, 2018
January 1, 2023
Mcgill Student Union Democratization Initiative Policy

Policy Adoption Date Expiry Date
Mcgill Student Union Democratization Initiative Policy November 11, 2021
May 1, 2026
SSMU Plans Manual

This is the book containing the outline of all ongoing SSMU Plans.

Plan Adoption Date Expiry Date
Affordable Student Housing Plan February 13, 2020 May 1, 2023
Clubs and Services as SSMU’s Highest Priority Plan March 28, 2020 January 1, 2024
Francisation Plan January 30, 2020
January 1, 2023
Mental Health Plan January 30, 2020
January 1, 2023
SSMU Master Plan November 19, 2020
Sustainability Plan February 21, 2019
May 1, 2023
Board Ad-hoc Committee on Naming (BACoN) Plan April 8, 2021
SSMU Positions Book

This is the book containing the outline of all official positions taken by the SSMU.

  • Accessibility
  • Affordable Student Housing
  • Education
  • Environment and Environmental Sustainability
  • Ethics
  • Equity and Social Sustainability
  • Implementation of a Fall Reading Week
  • Family Care
  • Research
  • Gender Equality
  • Indigenous Equity
  • Sexual Violence
  • Student Life
  • Wellness
All-Faculty Involvement Restriction Policy (“IRP”)

The SSMU and the Student Associations want to adopt a uniform policy to provide the Persons with an environment where everyone is treated with respect, dignity and fairness and where all forms of discrimination, violence (including sexual violence), psychological, sexual or other forms of harassment, disrespect, dignity violation and lack of fairness is prohibited.
All-Faculty Involvement Restriction Policy (IRP) 2021