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All Services are granted a yourservice@ssmu.ca email address. This is the email address that the SSMU will keep on file for your Service and use to contact you for all communications. This includes but is not limited to, communications regarding:

• general SSMU notices
• funding applications
• Activities Night tabler registration
• workshops and audit information
• Services Listserv
• room booking reservations
• bank account transactions
• SSMU forms

Tip: Keeping all important information and documents in your Service email / G Suite space will ensure that all of your executives have access to the Service’s information with every year of executive turnover.

Once you receive a @ssmu.ca email address, please:

• Transmit the account’s credentials to the necessary Service executives
• Keep your credentials safe

It is your responsibility to check your ssmu.ca email address on a regular basis. Missed communications will have a detrimental impact on your group’s operations.

If you prefer your SSMU email to be redirected to another email address:

1. Login to your SSMU Gmail account.
2. Click the gear icon near the top right and choose “Settings”.
3. Click the “Forwarding and POP/IMAP” and choose “Add Forwarding Address”.
4. Add the address you would like your email account to be forwarded to.

The Vice-President (Student Life) studentlife@ssmu.ca sends important updates regarding events, administrative tasks, and announcements via the Services Listserv.

All SSMU Services receive the listserv via their @ssmu.ca email addresses. However, if you want to subscribe using an additional email address, please get in touch with the Communications Department at communications@ssmu.ca.

Note: Due to the high rate of Service executive turnover, our mailing list is recreated each academic year. If you would like to continue receiving the listserv at an additional email address (besides the @ssmu.ca email addresses), you will need to contact the Communications Department again.

Follow the SSMU Student Life Instagram page to stay tuned for essential updates on your Services!

SSMU Instagram takeover

SSMU Instagram takeovers (@ssmuaeum) are an excellent way for the SSMU to highlight the work of SSMU Student Groups and allow them to engage directly with the online community. SSMU Student Groups can submit their request via the SSMU Instagram Takeover Form, which indicates when they are available and what they would like to showcase in their takeover.  All story takeovers must comply with the SSMU Instagram Story Takeover Guidelines

One of the many benefits of being a SSMU Service is having access to room and table bookings in the University Centre for events, meetings, parties, rehearsals, and other initiatives.

As an SSMU Service, you will receive:

• Subsidized Room Rentals:  8 hours per week
• Subsidized Tabling: 5 hours per week

For more information about organizing events and booking spaces, please visit the Organizing Events page of the website.

Part of advertising and promoting your Service means building an online presence through active social media accounts and an accessible website. Services interested in creating a web presence can request assistance building a site, hosting their site on the SSMU server, and even having an SSMU subdomain if they wish (which will look something like servicename.ssmu.ca). For any of these requests, student groups are required to fill out the Student Group Website Request Form.

If your Service needs assistance with developing its website, please get in touch with the Club’s Website Designer at clubweb@ssmu.ca to schedule a meeting.

Please note that all Service websites must identify the Service as “a student group of the Students’ Society of McGill University.”

If mail needs to be delivered to your Service, please direct any letters or parcels to:
Name of the Service _____
Students’ Society of McGill University
3600 rue McTavish, Suite 1200
Montreal, Quebec, Canada
H3A 0G3

When Services receive a package in their mailbox, the SSMU front desk will accept it, and the Service will receive an email notice to pick it up. Only an executive member recognized in the Executive Contact Sheet can pick up a package on behalf of the Service.

Should you require assistance planning your event, please submit all inquiries to the Events Specialist (internalevents@ssmu.ca).

For more information about organizing events and booking spaces, please visit the Organizing Events page of the website.

Canva is an online graphic design tool preloaded with templates. It helps users create simple and efficient designs without needing extensive graphic design experience or complicated Adobe programs. As an SSMU Student Group, you will benefit from the free PRO version of Canva. Each Service will be invited to the SSMU Canva team via your group’s @ssmu.ca address. Check your mailbox for the invitation. 

Canva PRO Guide

For any questions about accessing CANVA Pro, please get in touch with commsmanager@ssmu.ca 

Zeffy is a FREE platform for ticketing and fundraising for non-profit organizations. Due to taxation regulations while selling tickets, the SSMU must oversee ticket sales and donations for student groups. This means the SSMU will create Zeffy pages for your events, handle the earnings collection from ticket sales, and deposit the amounts directly into your group’s bank account.

Fill out the SSMU Zeffy Request Form;

For more information about ticketing and instructions, please visit the Organizing Events page of the website.