Links and Forms

Links and Forms

Choose your subsection

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Please note that your group’s ssmu.ca email account will be the channel for all key announcements, newsletters, updates, access to resources, and other essential information.

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Forms, links, and contacts galore! Here you’ll find all the essential documents for Club processes.

 

Mandatory Reading

Applications

Club Management

Banking

Communication

Events: Forms, Guides & Additional Resources

Forms

Guides

Additional Resources

Key Contact for SSMU Clubs

 

Vice-President (Student Life)
The Vice-President (Student Life) is responsible for coordinating Activities Night, allocating Club resources, and overseeing Club policies.		 studentlife@ssmu.ca (VACANT)
Clubs Coordinator 
The Clubs Coordinator is responsible for the day-to-day administration of SSMU Clubs. Contact for inquiries about bank accounts, Signing Officers, Club forms, or general questions about Club administration and management.		 clubscoord@ssmu.ca 
Front Desk Receptionist
The SSMU’s Front desk receptionist can assist with general inquiries about the SSMU and provide approval for postering in the building. The staff can be reached at (514) 398-6800 and is available in the SSMU office from 9 a.m. to 5 p.m. on weekdays.		 frontctr@ssmu.ca 
Events Specialist
The Events Specialist is the primary contact for event-related support at the University Centre and Gerts Bar, ensuring all events comply with SSMU policies. Key responsibilities include managing the Event Management System (EMS), overseeing bookings, equipment rentals, and event services such as setup, security, and other amenities.		 internalevents@ssmu.ca 
Events Coordinator
The Events Coordinator oversees the documentation, compliance, and risk assessment of events organized by SSMU groups, particularly those held outside the University Centre. They ensure efficient contract processing and maintain thorough supporting documentation in accordance with SSMU policies.		 externalevents@ssmu.ca 
Communications Director
The Communications Director can be reached for inquiries regarding website creation/design, requests for Canva access and club listing edits.  		 commsmanager@ssmu.ca 
Communications Coordinator
The Communications Coordinator is responsible for promoting events and announcements from groups on the SSMU listserv and Instagram. They also process the Zeffy requests. 		 communications@ssmu.ca 
Funding Coordinator
The Funding Coordinator is responsible for collecting funding applications from Clubs and managing the disbursement of funds to student groups. Contact for inquiries about the application process or about one of the many funds available to Clubs.		 fundcom@ssmu.ca 
Vice-President (Finance)
The Vice-President (Finance) is responsible for overseeing club banking and fiscal matters, as well as the overall financial affairs of the SSMU. Contact for inquiries about your club bank account or general finance.		 finance@ssmu.ca 
Club Finance Assistant
The Club Finance Assistant is responsible for aiding with club banking and fiscal matters. Contact for inquiries about your club finances.		 clubfinance@ssmu.ca 
Accounting Analyst
The accounting Analyst oversees the Club Audit with the help of the Clubs and Services Coordinator. Contact for inquiries about the Club Audit.		 vbashkatova@ssmu.ca 
Club Representatives
The two Club Representatives represent all SSMU Clubs and their interests to the SSMU Legislative Council.		 csrep1@ssmu.ca | csrep2@ssmu.ca 
Building Director
The SSMU’s Building Director manages building access control, supports security solutions for the University Centre and events, and oversees maintenance and incident response.		 wsealy@ssmu.ca 
Student Life Operations Director
The Student Life Operations Director ensures student groups receive the necessary support for their events and activities. You can contact the SLO Director ror inquiries regarding event planning, policy compliance, operational support, urgent matters, or complaints related to bookings and supporting documentation.		 studentlifeoperations@ssmu.ca 
Systems Administrator
The Systems Administrator can be contacted if you have any issues with your SSMU email address.		 jcampbell@ssmu.ca 
Club Website Designer
The primary responsibility of the Club Website Designer is to design and update websites for SSMU Clubs and Services.		 clubweb@ssmu.ca

SSMU Services at Events

 

Midnight Kitchen
  • Provides free, vegan meals for events, promoting inclusivity and sustainable food practices.
  • Ideal for events prioritizing food accessibility and environmental responsibility.
 midnightkitchen.org 
DriveSafe
  • Offers free, safe rides home for students attending late-night events.
  • Ensures the safety of attendees after the event, especially for those traveling long distances.
 drivesafe.ssmu.ca

(514) 398-8040
WalkSafe
  • Provides volunteer walk-home services for students after dark.
  • Increases security for attendees walking home alone after evening events.
 walksafe.ssmu.ca

(514) 398-2498
MSERT 
  • (McGill Student Emergency Response Team)
  • First-aid service offering on-site emergency medical support at events.
  • It is crucial for large or high-risk events where health and safety are a priority.
 msert.sus.mcgill.ca 

(514) 820-0943
Nightline
  • A confidential peer support hotline available for emotional or mental health support.
  • Events focused on student well-being can promote this service for attendees needing assistance.
 nightline.ssmu.ca

(514) 398-6246
Plate Club
  • A free, sustainable dishware service offering reusable plates, cups, and utensils to reduce waste.
  • Helps events align with SSMU’s sustainability goals by minimizing single-use plastics.
 theplateclub.wixsite.com/mcgill 
Red Frogs (External Support Program)
  • Provides harm reduction and peer support at events by offering water, snacks, and a safe space for attendees, helping prevent alcohol and substance-related incidents.
 ca.redfrogs.com

We do our best to ensure the site is as up to date as possible, but new developments in Club processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.