The Club Administrative Officer is responsible for the day-to-day administration of SSMU Clubs. Contact for inquiries about bank accounts, Signing Officers, and Club forms, or general questions about Club administration and management.
The Clubs and Services Coordinator is responsible for organizing Service workshops, handling the Guest Speaker and Event Declaration Forms and processing insurance requests, and overseeing internal investigations. The Clubs and Services Coordinator is also responsible for overseeing internal investigations, as well as archiving and maintaining records related to Services. You can reach out to them for general questions on Service administrative processes
The SSMU’s front desk staff can assist Services with general inquiries about the SSMU, provide assistance booking rooms in the University Centre, provide approval to postering in the building, or grant Services a mailbox. The front desk staff can be reached at (514) 398-6800 and are available in the SSMU office from 9 a.m.–5 p.m. on weekdays.
The Events Coordinator manages the SSMU Room Booking System (EMS), Equipment Rentals, and oversees the Event Declaration Form, and Sponsorship Declaration form. Contact them if you encounter any issues with the system or need to make changes to reservations in the University Centre.
The Communications Coordinator is responsible for promoting events and announcements from groups on the SSMU listserv, Facebook, Instagram, and Twitter pages as well as updating information about each SSMU student group on the website.
The Funding Coordinator is responsible for collecting funding applications from Clubs and managing the disbursement of funds to student groups. Contact for inquiries about the application process or about one of the many funds available to Clubs.
The Vice-President (Finance) is responsible for overseeing club banking and fiscal matters, as well as the overall financial affairs of the SSMU. Contact for inquiries about your club bank account or general finance.
The SSMU’s Building Director handles access control for the building, as well as supports the security solution for the University Centre and events. Contact the Building Director if you have inquiries related to deliveries, storage, parking, installations/manipulation of infrastructure in Student Group offices, or if you need to report a hazard or safety issue.
The Ancillary Services Manager is responsible for supporting the operation and management of SSMU Events, ensuring that the appropriate policies, procedures and controls are in place. This includes verifying contracts and agreements, administering catering and alcohol services, and developing consultative processes that support Club events and activities throughout the year.
We do our best to ensure the site is as up to date as possible, but new developments in Club processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.