Note: For insurance purposes, all Services that hold events or activities are required to inform the SSMU of said events or activities prior to commencement and before advertising on social media and/or other platforms. Please visit the Maintaining Status page to learn more about the procedures for declaring.Make sure that you include the note below in all your Service communications; this includes, but is not limited to, your Service website, social media (FB, twitter, instagram), and printing material (banners, posters, flyers).
“A Student Group of the Students’ Society of McGill University (SSMU)”
Activities Night, which takes place during the first week of school in September and the second week of January, is one of the SSMU’s largest events. At Activities Night, students of all years look to get involved on campus and find new passions and interests. It’s the place where nearly all of the 250+ student groups affiliated with the SSMU, as well as many external groups, gather under one roof!
Activities Night is an excellent opportunity for Services to showcase what they do and engage with students interested in joining their group.
This academic year, Activities Night will take place:
When registration for Activities Night becomes available, the form will be sent out through the Services listserv with all the logistics of the event.
For questions about Activities Night, please contact the Vice-President (Student Life) at email@example.com.
One of the most popular and powerful resources you have at your fingertips is your Service’s social media channels– they are free and can be used to reach current and potential members. Don’t hesitate to tag the SSMU Club and Services Facebook page to help share your event!
The SSMU Listserv, sent out on a weekly basis, reaches nearly all undergraduate students at McGill. You can submit an event to be placed on the listserv by visiting the Listserv page.
The SSMU hosts a Services Listing on the SSMU website that includes all currently registered SSMU Services, allowing students interested in getting involved to see what groups are currently active.
The Service blurbs and links to contact information come from the information submitted by each Service in the Student Group Information Form; groups who do not complete this form will not be included in the listing.
If you have already submitted an updated Student Group Information Form and want to update the information on your listing without resubmitting the entire form, please contact the Communications Coordinator at firstname.lastname@example.org with the new blurb and social media links.
If you’d like to put up content on campus screens, visit the following link to see who to contact for each building location.
It’s important to consider these points when you prepare a promotional campaign for an event:
Not currently available as the University Centre is closed for construction.
Services that want to advertise in the University Centre are able to do so through postering, so long as the posters are approved by the SSMU before being placed in the building. If your poster does not bear an approval stamp from the SSMU, the poster will be taken down.
You cannot hang posters for any commercial group external to McGill in the University Centre, including a commercial group that may be sponsoring your Service.
SSMU Services wanting to poster in other buildings will need to follow the rules and regulations set out by each individual building. Please contact the building staff directly. Check out the McGill website for all on-campus postering.
Services cannot place flyers or posters on property owned by the City of Montreal, including telephone poles and street signs. Postering on city property could result in fines or legal action being taken against your Service!
If you are a SSMU Service you are allotted eight subsidized hours a week for kiosk and table reservations.
Please note that this is independent from your subsidized room booking hours. If you have reached your hours for the week, tables and the kiosk can be reserved at an hourly cost with a 50% discount.
We do our best to ensure the site is as up to date as possible, but new developments in Service processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.