Resources

Resources

Resources:

Club Email

After submitting the Student Group Information Form, you may email the Systems Administrator at itsupport@ssmu.ca to create your email for the first time. This is the email address that the SSMU will keep on file for your Club and will use to contact you for all communications. This includes, but is not limited to:

  • Funding
  • Notices 
  • Activities Night
  • Workshops and Audits Information 
  • Clubs Listserv
  • Room Booking Reservations 
  • Bank Accounts Transactions 
  • Sanctions
  • SSMU forms

Tip: Keeping all important information and documents in your Club email / G Suite space will ensure that all of your executives have access to the Club’s information with every year of executive turnover.

Once you receive a ssmu.ca email address, please

  • Transmit the account’s credentials to the necessary Club members
  • Keep your credentials safe

It is your responsibility to check your ssmu.ca email address on a regular basis. Missed communications will have a detrimental impact on your group’s operations.

If you prefer your SSMU email to be redirected to another email address:

  1. Login to your SSMU Gmail account.
  2. Click the gear icon near the top right and choose “Settings”.
  3. Click the “Forwarding and POP/IMAP” and choose “Add Forwarding Address”.
  4. Add the address you would like your email account to be forwarded to.

Clubs Listserv

The Vice-President (Student Life) sends important updates regarding events, administrative tasks, and announcements via the Clubs Listserv.

All SSMU Clubs receive the listserv via their ssmu.ca email addresses. However, if you would like to subscribe with an additional email address, please fill out the following form.

Note: Due to the high rate of Club executive turnover, our list is recreated each academic year. If you would like to continue receiving the listserv at an additional email address (besides ssmu.ca email addresses), you will need to subscribe manually every year via the form linked above.

Clubs and Services Facebook Page

Make sure to follow the SSMU Clubs and Services Facebook page to stay tuned regarding important updates for your Club! 

University Centre Room Booking

One of the many benefits of being a SSMU Club is having access to room and table bookings in the University Centre for events, meetings, parties, rehearsals, and other Club initiatives.

As an Interim Club, you will receive a 50% discount on room booking reservations in the University Centre. As a Full Status Club, you will have up to 15 hours per week of free room booking in the building.

For more information about organizing events and booking spaces, please visit the Organizing Events page of the website.

Club Webspace

Part of advertising and promoting your Club means building an online presence, both through active social media accounts and having an accessible website. Clubs who are interested in creating a web presence can request assistance in building a site, having their site hosted on the SSMU server, and even having a SSMU subdomain if they wish (which will look something like clubname.ssmu.ca). For any of these requests, student groups are required to fill out the Student Group Website Request Form.

 If your Club needs assistance with the development of their website, please contact the Clubs Website Designer at clubweb@ssmu.ca to schedule a meeting..

Please note that all Club websites must identify the Club as “a student group of the Students’ Society of McGill University.”

Club Mailbox

If mail needs to be delivered to you Club, please direct any letters or parcels to:

Name of the Club _____

Students’ Society of McGill University

3600 rue McTavish, Suite 1200

Montreal, Quebec, Canada

H3A 0G3

When Clubs have a package sent to their mailbox, it will be accepted by the SSMU front desk and the Club will receive a notice via email to pick up the package. Only an executive member recognized in the Executive Contact Sheet is eligible to pick up a package on behalf of the Club.

Assistance with Events

Should you require assistance with creating your event, we have various preferred venues, caterers, and bars that would be happy to offer you their services and collaborate! Please submit all inquiries to the Events Administrator (eventsadmin@ssmu.ca).

Sponsorship

Student groups may ask the SSMU Operations Department for assistance in finding sponsors and creating a sponsorship package.

Remember that SSMU Clubs are not permitted to sign any contracts on behalf of themselves as they are not considered independent legal entities. For more information, you can check the External Sponsorship Guide, visit the Finance and Funding page of this section, or contact the Operations Department at operations@ssmu.ca.

We do our best to ensure the site is as up to date as possible, but new developments in Club processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.