After submitting the Student Group Information Form, you may email the Systems Administrator at firstname.lastname@example.org to create your email for the first time. This is the email address that the SSMU will keep on file for your Club and will use to contact you for all communications. This includes, but is not limited to:
Tip: Keeping all important information and documents in your Club email / G Suite space will ensure that all of your executives have access to the Club’s information with every year of executive turnover.
Once you receive a ssmu.ca email address, please
It is your responsibility to check your ssmu.ca email address on a regular basis. Missed communications will have a detrimental impact on your group’s operations.
If you prefer your SSMU email to be redirected to another email address:
The Vice-President (Student Life) sends important updates regarding events, administrative tasks, and announcements via the Clubs Listserv.
All SSMU Clubs receive the listserv via their ssmu.ca email addresses. However, if you would like to subscribe with an additional email address, please fill out the following form.
Note: Due to the high rate of Club executive turnover, our list is recreated each academic year. If you would like to continue receiving the listserv at an additional email address (besides ssmu.ca email addresses), you will need to subscribe manually every year via the form linked above.
Make sure to follow the SSMU Clubs and Services Facebook page to stay tuned regarding important updates for your Club!
One of the many benefits of being a SSMU Club is having access to room and table bookings in the University Centre for events, meetings, parties, rehearsals, and other Club initiatives.
As an Interim Club, you will receive a 50% discount on room booking reservations in the University Centre. As a Full Status Club, you will have up to 15 hours per week of free room booking in the building.
For more information about organizing events and booking spaces, please visit the Organizing Events page of the website.
Part of advertising and promoting your Club means building an online presence, both through active social media accounts and having an accessible website. Clubs who are interested in creating a web presence can request assistance in building a site, having their site hosted on the SSMU server, and even having a SSMU subdomain if they wish (which will look something like clubname.ssmu.ca). For any of these requests, student groups are required to fill out the Student Group Website Request Form.
If your Club needs assistance with the development of their website, please contact the Clubs Website Designer at email@example.com to schedule a meeting..
Please note that all Club websites must identify the Club as “a student group of the Students’ Society of McGill University.”
If mail needs to be delivered to you Club, please direct any letters or parcels to:
Name of the Club _____
Students’ Society of McGill University
3600 rue McTavish, Suite 1200
Montreal, Quebec, Canada
When Clubs have a package sent to their mailbox, it will be accepted by the SSMU front desk and the Club will receive a notice via email to pick up the package. Only an executive member recognized in the Executive Contact Sheet is eligible to pick up a package on behalf of the Club.
Should you require assistance with creating your event, we have various preferred venues, caterers, and bars that would be happy to offer you their services and collaborate! Please submit all inquiries to the Events Administrator (firstname.lastname@example.org).
External sponsorship can be a great way to raise funds for your Club and help finance some of your activities and events. Though SSMU Clubs have the authority to seek and negotiate sponsorship, they must do so within the guidelines prescribed in the External Sponsorship Guide.
There are 2 options for student groups seeking sponsorship:
Should you require additional information, please contact the Operations Department at email@example.com
We do our best to ensure the site is as up to date as possible, but new developments in Club processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.