Maintaining Status

Maintaining Status

In order to retain their status, Independent Student Groups are expected to complete a number of mandatory administrative tasks at the beginning of every year. They are as follows:

  • Complete the Student Group Information Form
  • Adhere to all SSMU and McGill policies and regulations
  • Attend the Gendered and Sexual Violence Workshop
  • Submit any modification of the constitution or other governing documents to the Vice-President (Student Life)

If an ISG fails to complete any of these tasks, it risks being deemed inactive and losing its status, as per the Internal Regulations of Student Groups.

Mandatory Administrative Tasks:

1) Student Group Information Form

The Student Group Information Form is how the SSMU determines if your group is active. All SSMU Clubs, Services, and Independent Student Groups must fill out the form every academic year at the beginning of the fall semester, or when any change occurs in their executive structure or contact information. If this form is not submitted, your group may be deemed inactive and access to SSMU services – such as room bookings, space access, funding – may be suspended.

It is important to note that details in the Executive Contact Information section should match your Independent Student Groups’s constitution. For example, you should not have executive members in positions that are not outlined in your constitution – such positions or those executive members would not be recognized by the SSMU.

The form is also used to update your ISG’s information in the ISG Listing on the SSMU website, so make sure to complete the form all the way to the very end!

2) Adhere to All SSMU and McGill Policies and Regulations

There are several important SSMU policies that you need to consider when running your Independent Student Group. Below you’ll find a list of the most relevant documents that must be reviewed by your executives:

For a complete collection of the Society’s policies, visit the Constitution, Internal Regulations, and Policies page.

3) GSVP Workshops

Five (5) or 50% of your organization’s executives (whichever would require the least number of people to attend) must attend the Gendered and Sexual Violence Workshop as mandated by the Gendered and Sexual Violence Policy.

If your group has missed a workshop, please contact the Clubs and Services Coordinator ( for make-up dates.

We do our best to ensure the site is as up to date as possible, but new developments in ISG processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.