Resources

After submitting the Student Group Information Form, you may email the Systems Administrator at itsupport@ssmu.ca to create your clubname@ssmu.ca email for the first time. This is the email address that the SSMU will keep on file for your Club and will use to contact you for all communications. This includes, but is not limited to:

• Funding
• Notices 
• Activities Night
• Workshops and Audits Information 
• Clubs Listserv
• Room Booking Reservations 
• Bank Accounts Transactions 
• Sanctions
• SSMU forms

Tip: Keeping all important information and documents in your Club email / G Suite space will ensure that all of your executives have access to the Club’s information with every year of executive turnover.

Once you receive a ssmu.ca email address, please

• Transmit the account’s credentials to the necessary Club members
• Keep your credentials safe

It is your responsibility to check your ssmu.ca email address regularly. Missed communications will have a detrimental impact on your group’s operations, including important dates of mandatory workshops and documentation, as well as updates to processes and procedures.

If you prefer your SSMU email to be redirected to another email address:

1. Login to your SSMU Gmail account.
2. Click the gear icon near the top right and choose “Settings”.
3. Click the “Forwarding and POP/IMAP” and choose “Add Forwarding Address”.
4. Add the address you would like your email account to be forwarded to.

The Vice-President (Student Life) sends important updates regarding events, administrative tasks, and announcements via the Clubs Listserv.

All SSMU clubs receive the listserv through their ssmu.ca email addresses. If you don’t see it, please check your spam folder.

If you have any issues receiving Club Listserv to your ssmu.ca email, contact the communications department at communications@ssmu.ca

Follow the SSMU Student Life Instagram page to stay tuned regarding important updates for your Club! 

One of the many benefits of being a SSMU Club is having access to room and table bookings in the University Centre for events, meetings, parties, rehearsals, and other Club initiatives.

nterim Status Club

As an Interim Club, you will receive:

• Subsidized Room Rentals:  5 hours per week
• Subsidized Tabling: 2 hours per week

Full Status Club

As an Full Status Club, you will receive:

• Subsidized Room Rentals:  8 hours per week
• Subsidized Tabling: 5 hours per week

After the subsidized hours are exceed, rooms and tables can be booked at an houly rate with a 50% discount.

For more information about organizing events and booking spaces, please visit the Organizing Events page of the website.

Part of advertising and promoting your Club means building an online presence, both through active social media accounts and having an accessible website. Clubs who are interested in creating a web presence can request assistance in building a site, having their site hosted on the SSMU server, and even having a SSMU subdomain if they wish (which will look something like clubname.ssmu.ca). For any of these requests, student groups are required to fill out the Student Group Website Request Form.

 If your Club needs assistance with the development of their website, please contact the Clubs Website Designer at clubweb@ssmu.ca to schedule a meeting.

Please note that all Club websites must identify the Club as “a student group of the Students’ Society of McGill University.”

Each Club will use a CANVA login, depending on its category. The VP of Student Life will share the credentials directly.

Recommendations
Since the Pro account per category is shared to different clubs, please consider the following:

1. Create a folder with the name of your club (Full name, avoid acronym) under PROJECTS.
2. Make sure to save all your artwork in your folder.
3. Do not use the content planner. Logins of your channels should not be shared on CANVA.

Feel free to contact the SSMU Communications Department if you need any help with the Graphics or to share your event/message on the main social media channels.

Canva PRO GuideFor any questions about accessing CANVA Pro, please contact commsmanager@ssmu.ca