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Please note that your group’s ssmu.ca email account will be the channel for all key announcements, newsletters, updates, access to resources, and other essential information.
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It’s important to get the word out about your Club and any events you may have. Look here to find ways to promote your Club!
Clubs have a variety of available resources to help them grow their member base. Make sure that you include the note below in all your Club communications; this includes, but is not limited to, your Club website, social media (FB, twitter, Instagram), and printing material (banners, posters, flyers): “A Student Group of the Students’ Society of McGill University (SSMU)”.
Note: For insurance purposes, all Clubs that hold events or activities are required to inform the SSMU of said events or activities prior to commencement, and before advertising on social media and/or other platforms. Please visit the Maintaining Status page of this website to learn more about these procedures.
Activities Night, taking place during the second week of school in September and January, is one of the SSMU’s largest events. At Activities Night, students of all years look to get involved on campus and find new passions and interests. It’s the place where nearly all of the 250+ student groups affiliated with the SSMU, as well as many external groups, gather under one roof!
Activities Night is an excellent opportunity for Clubs to showcase what they do and engage with students interested in joining their group.
When registration for Activities Night becomes available, the form will be sent out through the Clubs Listserv with all the logistics of the event.
For questions about Activities Night, please contact the Vice-President (Student Life) at studentlife@ssmu.ca.
One of the most popular and powerful resources you have at your fingertips is your Club’s social media channels. They are free and can be used to reach current and potential members of your Club. Don’t hesitate to tag the SSMU Student Life Instagram @ssmustudentlife to help share your event!
The SSMU Listserv, sent out on a weekly basis, reaches nearly all undergraduate students at McGill. You can submit an event to be placed on the listserv by visiting the Listserv page.
Share your student group event on the SSMU Campus Calendar! The SSMU Calendar compiles all of the activities on and around campus.
To submit your event, please fill out the following form.
The SSMU website hosts a Clubs Listing on the SSMU website that includes all currently registered SSMU Clubs, allowing students interested in getting involved to see what groups are currently active.
The Club blurb and links to your contact information comes from the information submitted by each Club in the Student Group Information Form, so groups who do not complete this form will not be included in the listing.
If you have already submitted a Student Group Information Form and want to update the content on your listing without resubmitting the entire form, please contact the Communications Coordinator at communications@ssmu.ca with the new blurb and social media links.
It’s important to consider these points when you prepare a promotional campaign for an event:
Postering at the University Centre
Postering on McGill Campus
Please note that postering in other buildings is subject to different regulations. Before displaying posters, make sure to check with the relevant staff.
West Side of campus
North Side of campus
South Side Campus
Postering outside McGill Campus
Clubs cannot place flyers or posters on property owned by the City of Montreal, which includes telephone poles and street signs. Postering on city property could result in fines or legal action being taken against your Club!
Tabling at the University Centre
Tables are located in the first floor, next to the student lounge. Submit Your Request minimum (7) business days in advance via the Virtual Event Management System (VEMS).
Tabling on McGill Campus
These are some of the buildings offering tables for students. The regulations of each building are different. Please contact the relevant staff to inquire about the reservation process.
We do our best to ensure the site is as up to date as possible, but new developments in Club processes may take time to go live. Please take note that the information listed above may not reflect the most recent changes.
Zeffy is a FREE platform for ticketing and fundraising for non-profit organizations. Due to taxation regulations while selling tickets, the SSMU must oversee ticket sales and donations for student groups. This means the SSMU will create Zeffy pages for your events, handle the earnings collection from ticket sales, and deposit the amounts directly into your group’s bank account.
Fill out the SSMU Zeffy Request Form;
For more information about ticketing and instructions, please visit the Organizing Events page of the website.